About Company
Are you an organized and detail-oriented individual looking for a role where your administrative prowess truly makes an impact? Career.zycto is a dynamic recruitment firm dedicated to connecting top talent with leading companies across various sectors. We pride ourselves on fostering a supportive and collaborative environment where precision and efficiency are highly valued. As an Office Clerk within our team, you will play a crucial role in ensuring the smooth daily operations of our office, handling essential administrative tasks and paperwork that underpin our success. Join us and become an indispensable part of a team that empowers careers.
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Job Description
As a dedicated Office Clerk specializing in admin and paperwork at Career.zycto, you will be an integral part of our operational efficiency, playing a pivotal role in maintaining the organized flow of our daily activities. This position is the beating heart of our administrative functions, crucial for ensuring that every document, record, and piece of information is meticulously managed, accessible, and compliant. Your expertise in handling both physical and digital paperwork will directly contribute to our ability to deliver seamless services to our clients and candidates. You won’t just be processing documents; you’ll be safeguarding essential information and enabling faster, more informed decision-making across the team.
Your responsibilities will span a wide array of administrative duties, from accurately inputting data and updating databases to managing office supplies, scheduling appointments, and preparing comprehensive reports and presentations. You will be instrumental in organizing and maintaining our filing systems, ensuring absolute precision and confidentiality. A proactive approach to identifying and implementing improvements in administrative processes will be highly valued. This role demands exceptional attention to detail, strong organizational capabilities, and the ability to multitask effectively in a dynamic environment where priorities can shift rapidly. You will act as a central communication point, handling incoming and outgoing correspondence, calls, and general inquiries with professionalism and efficiency, thereby enhancing our external and internal relationships.
We are seeking a reliable, self-motivated individual who takes pride in their work and is committed to fostering an efficient and supportive office atmosphere. This is an outstanding opportunity for someone looking to build a robust foundation in office administration within the vibrant recruitment industry. You will gain exposure to diverse aspects of business operations, developing crucial transferable skills that will serve as a springboard for your professional growth. Career.zycto is committed to empowering its employees, providing continuous learning opportunities, and recognizing contributions. If you possess an unwavering dedication to accuracy, enjoy a structured yet engaging work setting, and are eager to be the linchpin of our daily operations, we invite you to apply. Join us and become a key player in a team that values precision, professionalism, and positive impact.
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Key Responsibilities
- Manage and organize physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval of documents.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely and appropriate routing.
- Perform accurate data entry, update various databases, and maintain comprehensive records.
- Prepare and format a variety of documents, reports, presentations, and other administrative materials using office software.
- Monitor and maintain office supply inventory, coordinating with suppliers and placing orders as needed to ensure continuous availability.
- Assist with scheduling appointments, coordinating meetings, and managing calendars for team members.
- Provide general administrative support to the team, contributing to the smooth daily operations of the office.
Required Skills
- Minimum of 1 year of proven experience in an administrative or office support role.
- Exceptional organizational and time management skills with the ability to handle multiple tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with general office software.
- Strong written and verbal communication skills in English and French.
- High level of attention to detail and accuracy in all tasks.
- Ability to prioritize work effectively and manage deadlines with minimal supervision.
Preferred Qualifications
- A diploma or certificate in Office Administration, Secretarial Studies, or a related field.
- Familiarity with CRM systems or similar database management tools.
- Experience operating standard office equipment such as scanners, photocopiers, and fax machines.
- Knowledge of basic accounting or bookkeeping principles.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Opportunities for continuous professional development and career growth within the company.
- A supportive, inclusive, and collaborative team environment.
- Modern and comfortable office space located in a vibrant area.
- Comprehensive health and wellness programs.
- Generous paid time off and observance of public holidays.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a concise cover letter detailing their relevant experience and why they believe they are an ideal fit for this pivotal role. We appreciate your interest and look forward to reviewing your application!
