About Company
CIM Finance is a leading non-banking financial institution in Mauritius, committed to empowering individuals and businesses through innovative financial solutions. With a rich history spanning decades, we offer a comprehensive range of services including credit facilities, leasing, factoring, and insurance. Our mission is to enhance financial well-being and contribute to the economic development of Mauritius by fostering trust, delivering exceptional service, and embracing responsible financial practices. We pride ourselves on a vibrant work culture that values integrity, teamwork, and continuous professional growth, making CIM Finance an employer of choice in the financial sector.
Job Description
Are you a highly organized, meticulous, and proactive individual looking to kickstart or advance your career in a dynamic financial environment? CIM Finance is seeking a dedicated Office Clerk to join our bustling Curepipe team. In this pivotal role, you will be the backbone of our administrative operations, ensuring the smooth and efficient flow of daily office tasks, with a particular focus on documentation and paperwork management. This isn’t just a filing job; it’s an opportunity to become an integral part of a team that relies on your precision and efficiency to maintain our high standards of service delivery. You will be responsible for handling sensitive financial documents, maintaining comprehensive records, and providing essential support across various departments. Your ability to manage multiple tasks, prioritize effectively, and maintain confidentiality will be paramount. We are looking for someone who thrives in a structured environment but can also adapt quickly to new challenges, consistently demonstrating a positive attitude and a commitment to excellence. If you possess a keen eye for detail, excellent communication skills, and a passion for administrative support, we invite you to contribute your talents to a company that invests in its people and their professional development. Join CIM Finance and become a key player in supporting our mission to deliver outstanding financial services across Mauritius, where your contributions directly impact our operational efficiency and client satisfaction.
Key Responsibilities
- Manage and organize physical and digital filing systems, ensuring accuracy, security, and easy retrieval of documents.
- Process incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate personnel in a timely manner.
- Prepare, sort, and distribute invoices, receipts, reports, and other financial and administrative documents, ensuring compliance with internal procedures.
- Operate standard office equipment, including photocopiers, scanners, printers, and fax machines, performing basic troubleshooting when necessary.
- Maintain office supplies inventory by checking stock levels, anticipating needs, placing orders with approved vendors, and verifying receipt of deliveries.
- Assist with extensive data entry tasks, ensuring all information is accurately recorded and updated in company databases and systems.
- Provide general administrative support to various departments as needed, including scheduling appointments, managing calendars, and preparing meeting rooms.
- Handle confidential information with the utmost discretion and integrity, adhering strictly to data protection policies.
- Respond to internal and external inquiries via phone, email, and in person in a professional, courteous, and timely manner.
- Collaborate effectively with team members and other departments to ensure a cohesive and productive work environment.
- Adhere to all company policies, procedures, and relevant financial services regulations.
- Assist in the preparation and formatting of presentations, reports, and other corporate documents using various office software.
Required Skills
- Proven experience in an administrative or office support role (minimum 12 months).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for document creation, data management, and communication.
- Strong attention to detail and accuracy, particularly in handling financial and sensitive information.
- Excellent verbal and written communication skills in both English and French.
- Ability to handle confidential information with integrity and professionalism.
- Reliable, punctual, and a strong work ethic with a proactive approach to responsibilities.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
- Basic knowledge of office procedures, record-keeping, and general administrative practices.
Preferred Qualifications
- Higher School Certificate (HSC) or an equivalent qualification.
- A diploma or certificate in Office Administration, Business Management, Secretarial Studies, or a related field.
- Familiarity with financial services industry operations or previous experience in a financial institution.
- Experience with enterprise resource planning (ERP) systems or dedicated document management software.
- Proactive problem-solving abilities and a willingness to learn new systems and processes quickly.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health and wellness benefits, including medical insurance.
- Opportunities for continuous professional development and career advancement within a leading financial institution.
- A supportive, inclusive, and collaborative work environment that values every team member.
- Employee discounts on various CIM Finance products and services.
- Generous paid annual leave and sick leave provisions.
- Modern, well-equipped office facilities located conveniently in Curepipe.
- Regular team-building activities and social events to foster a strong team spirit.
How to Apply
Interested candidates are invited to click on the application link below to explore available opportunities on our partner job board. Please search for ‘Office Clerk’ or ‘Administrative Assistant’ roles at CIM Finance and submit your updated CV along with a compelling cover letter detailing your relevant experience and why you are the ideal candidate for this pivotal position. We look forward to reviewing your application!