About Company
Are you seeking an environment where your organizational skills truly shine? Career.zycto is a dynamic and forward-thinking staffing and recruitment firm dedicated to connecting top talent with leading companies across various industries. We believe in fostering a supportive workplace where every team member contributes significantly to our collective success. For an office clerk assistant, this means an opportunity to be at the heart of our operations, ensuring seamless administrative flow and directly impacting our ability to serve clients effectively. Join a team that values your precision, efficiency, and desire for growth, making every day rewarding and impactful.
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Job Description
Career.zycto is seeking a highly organized, detail-oriented, and proactive Office Clerk Assistant to join our vibrant team in Iwo Road, Ibadan. This is an exciting opportunity for an individual who thrives in a dynamic environment and is looking for a role with flexible scheduling options to balance work and personal commitments. As an Office Clerk Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office, providing essential administrative support to various departments, particularly our recruitment consultants and management team.
Your day-to-day will involve a diverse range of tasks, from managing incoming communications and maintaining organized filing systems to assisting with data entry and preparing documents. We are looking for someone who can manage multiple priorities with a positive attitude, demonstrating excellent communication skills and a keen eye for detail. This role is perfect for an individual who is eager to learn, adaptable, and committed to contributing to a collaborative team environment. You will be instrumental in maintaining our professional image and ensuring that our administrative processes run seamlessly, directly supporting our mission to provide exceptional staffing solutions.
We understand the importance of work-life integration, which is why we’ve structured this role with flexible schedules. This could include varied daily hours, specific days of the week, or other arrangements that suit both your needs and our operational requirements. You’ll gain valuable experience in a professional office setting, developing your administrative skills and becoming an integral part of a growing company. If you are a self-starter with a strong work ethic and a desire to contribute meaningfully to a supportive team, we encourage you to apply and become a key part of the Career.zycto success story.
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Key Responsibilities
- Manage and organize physical and digital files, ensuring easy retrieval and compliance with data management policies.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, directing inquiries to the appropriate personnel.
- Perform accurate and timely data entry for various administrative and operational records.
- Assist in the preparation of reports, presentations, and other documents as required by the team.
- Maintain office supplies inventory, place orders, and ensure availability of necessary materials.
- Support the scheduling of meetings and appointments, including setting up meeting rooms and preparing necessary materials.
- Provide general administrative support to consultants and management, including photocopying, scanning, and faxing.
- Ensure the office environment remains tidy, organized, and welcoming for visitors and staff.
- Handle basic office equipment maintenance and troubleshoot minor issues, escalating larger problems as needed.
- Assist with onboarding logistics for new staff members, such as preparing welcome kits and setting up workstations.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational and time management abilities.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proven ability to maintain confidentiality and handle sensitive information.
- Basic knowledge of office procedures and clerical duties.
Preferred Qualifications
- OND/HND in Business Administration, Office Technology Management, or a related field.
- Previous experience in an administrative or office support role.
- Familiarity with CRM software or applicant tracking systems (ATS).
- Ability to adapt quickly to new software and office technologies.
Perks & Benefits
- Flexible working hours to support work-life balance.
- Opportunity for professional development and skill enhancement.
- Supportive and collaborative team environment.
- Paid time off.
- Access to internal training programs and workshops.
- Direct impact on the company's operational efficiency and success.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience and how your flexible schedule aligns with office needs. We look forward to reviewing your application!
