About Company
Join a dynamic team at Career.zycto, where efficiency and meticulous organization are at the heart of everything we do. For an office document clerk, this means stepping into an environment where your skills in data management, record-keeping, and administrative support are not just valued, but essential to our daily operations. We champion a supportive culture that empowers individuals to grow while contributing to our collective success. If you thrive on bringing order to information and ensuring smooth workflows, Career.zycto offers a stable and engaging platform to build your career right here in Dugbe.
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Job Description
Are you a highly organized and detail-oriented individual looking for an immediate opportunity to make a tangible impact? Career.zycto is seeking a dedicated Office Document Clerk to join our bustling team in Dugbe, Ibadan. This pivotal full-time role is essential for maintaining the integrity and accessibility of our vital records and documentation, ensuring smooth operational flow and compliance. As an Office Document Clerk, you will be the backbone of our information management system, directly contributing to our efficiency and decision-making processes by managing the lifecycle of our critical documents.
Your daily activities will involve a comprehensive range of document-related tasks, from meticulous sorting and filing of both physical and digital documents to accurate data entry and retrieval. You will be responsible for setting up and maintaining an organized filing system that is intuitive, secure, and compliant with internal policies and relevant industry regulations. This role requires a keen eye for detail, a proactive approach to problem-solving, and a strong sense of responsibility to safeguard sensitive information, ensuring its confidentiality and proper handling. You will also play a role in digitizing physical records, helping us transition to more efficient, paperless processes where appropriate, and managing our document management software effectively.
Beyond routine tasks, you will also assist with document preparation, scanning, copying, and secure distribution, ensuring that all necessary paperwork and digital files reach the right hands at the right time. Your ability to communicate effectively with various departments, respond promptly to document requests, and maintain strict confidentiality will be paramount. We are looking for someone who takes immense pride in their work, understands the critical importance of precise record-keeping for operational continuity, and is eager to contribute to a collaborative and supportive work environment. If you’re ready to bring your organizational prowess and commitment to accuracy to a company that values diligence and operational excellence, this immediate hire opportunity at Career.zycto is for you. We offer a structured environment where your contributions are recognized, and your professional development in document management best practices is encouraged. Come and be a crucial part of our operational success and help us maintain our high standards of information governance.
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Key Responsibilities
- Manage and maintain both physical and digital filing systems efficiently.
- Accurately sort, classify, and file a high volume of documents, both incoming and outgoing.
- Perform precise data entry tasks to update and maintain various databases and spreadsheets.
- Retrieve documents promptly and accurately as requested by authorized personnel.
- Ensure the strict confidentiality and security of all sensitive documents and information.
- Assist with document preparation, scanning, photocopying, and secure distribution.
- Monitor and track document movements, ensuring proper check-in/check-out procedures are followed.
- Conduct periodic audits of filing systems to ensure accuracy, completeness, and compliance.
- Support the implementation of new document management procedures and systems.
- Prepare reports related to document flow, archival status, and retrieval statistics.
Required Skills
- Proven experience in document management or an administrative support role (minimum 6 months).
- Exceptional organizational and time management skills with a meticulous approach.
- High level of accuracy and unwavering attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication and interpersonal skills.
- Ability to handle confidential information with utmost discretion and integrity.
- Basic knowledge of effective filing systems and record-keeping principles.
- Ability to work independently while also contributing effectively as part of a team.
Preferred Qualifications
- OND/HND in Business Administration, Library Science, Information Management, or a related field.
- Familiarity with electronic document management systems (EDMS).
- Experience working in a fast-paced office environment.
- Knowledge of local data protection and record retention regulations.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and continuous training.
- A supportive and collaborative work environment.
- Generous paid time off and public holidays.
- Pension contributions as per local regulations.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking the application link below. Please ensure your resume is thoroughly updated and highlights your relevant experience in document management and organizational skills. We look forward to reviewing your application.
