About Company
Ready to kickstart your professional journey in a supportive environment? Career.zycto is a dynamic and forward-thinking organization dedicated to connecting talent with opportunity across various sectors. We pride ourselves on fostering growth and offering a welcoming space for new professionals to develop essential skills. For an entry-level Office Filing Assistant, we provide hands-on experience, clear pathways for learning, and a team-oriented culture where your contributions are valued from day one. Join us and discover a place where your potential can truly flourish while contributing to our operational excellence.
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Job Description
Career.zycto is actively seeking a highly organized and enthusiastic Office Filing Assistant to join our vibrant team in Muhaisnah 2, Dubai. This is an exceptional entry-level opportunity for individuals eager to establish a career in office administration and gain invaluable practical experience within a professional setting. As an Office Filing Assistant, you will be crucial in maintaining the integrity and accessibility of our vital documentation, ensuring a smooth and efficient operational flow. Your primary responsibilities will include meticulously organizing, storing, and retrieving files, both physical and digital, thereby contributing directly to our efficiency and robust data management protocols. This role offers a fantastic foundation for understanding fundamental office procedures, data handling best practices, and essential administrative support functions within a fast-paced environment. We are looking for someone with a keen eye for detail, a proactive and diligent attitude, and an unwavering commitment to precision in their work. If you are a methodical individual who thrives in an organized environment, possesses excellent time management skills, and is eager to learn and grow within a supportive team, this position is perfectly tailored for you. You will work closely with various departments, supporting their needs for accurate and timely information retrieval, making you an integral part of our daily operations and overall success. At Career.zycto, we believe in nurturing talent, and this role provides a solid stepping stone to further administrative responsibilities and potential career advancement within our growing company.
Key Responsibilities
- Organize and maintain both physical and digital filing systems with exceptional accuracy and efficiency.
- Retrieve documents and files for staff members as requested, ensuring timely access to critical information.
- Scan, index, and archive various types of documents, maintaining appropriate version control and digital organization.
- Ensure the confidentiality, security, and integrity of all sensitive information and proprietary documents.
- Assist with data entry tasks, updating records in various databases with precision and speed.
- Perform routine audits of filing systems to ensure compliance with company policies and identify any discrepancies.
- Support general office administrative tasks, including photocopying, binding presentations, and handling incoming/outgoing mail.
- Collaborate effectively with team members and other departments to continuously improve filing procedures and document management practices.
- Adhere strictly to company policies and procedures related to document retention, disposal, and data privacy.
Required Skills
- High school diploma or equivalent qualification.
- Basic computer proficiency, particularly with Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills and an impeccable attention to detail.
- Ability to work independently with minimal supervision and also effectively as part of a collaborative team.
- Good communication and interpersonal skills, both written and verbal.
- A proactive, enthusiastic, and positive approach to learning new tasks and systems.
- Demonstrated reliability, punctuality, and a strong sense of responsibility and professionalism.
Preferred Qualifications
- Previous experience in an office environment, even through internships, part-time jobs, or voluntary work.
- Familiarity with basic document management software or electronic filing systems.
- A typing speed of at least 30 words per minute with high accuracy.
Perks & Benefits
- Comprehensive health insurance coverage (upon successful completion of probation period).
- Paid annual leave in accordance with UAE labor laws.
- Opportunities for continuous professional development and training to enhance administrative skills.
- A supportive, inclusive, and collaborative work environment.
- Exposure to diverse administrative functions across various company departments.
- Clear potential for career advancement and growth within Career.zycto.
- Employee recognition programs.
How to Apply
Eager to make your mark in a thriving and organized environment? We encourage all qualified candidates to apply. Please click on the application link below to submit your resume and a brief cover letter outlining your interest and suitability for this entry-level Office Filing Assistant role.
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