About Company
Panagora Marketing Ltd, a proud member of the Food & Allied Group, is a leading player in the fast-moving consumer goods (FMCG) sector in Mauritius. For decades, we have been dedicated to importing, marketing, and distributing a wide array of high-quality food products, household items, and personal care brands that enrich the lives of Mauritian families. Our commitment to excellence, innovation, and customer satisfaction has solidified our reputation as a trusted partner for both international brands and local consumers. We foster a dynamic, collaborative, and growth-oriented environment where every team member is valued and empowered to contribute to our collective success. Join Panagora and be part of a company that truly makes a difference in the daily lives of Mauritians.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Office Manager to join our dynamic team in Goodlands. This pivotal role is central to ensuring the smooth and efficient operation of our office, serving as the backbone for our administrative and coordination functions. The Office Manager will be responsible for a wide range of tasks, from managing daily office operations and maintaining supplies to coordinating schedules, supporting various departments, and acting as the primary point of contact for internal and external stakeholders. You will play a crucial role in creating a positive, productive, and well-organized work environment, directly contributing to our team’s overall effectiveness and Panagora’s continued success in the Rivière du Rempart District. This position demands a candidate with exceptional communication skills, a knack for problem-solving, and a commitment to upholding our standards of operational excellence. If you are a natural self-starter, thrive in a dynamic setting, and possess exceptional interpersonal skills, we encourage you to apply. This position offers a unique opportunity to shape the administrative landscape of our Goodlands office and grow with a reputable, established company that values its employees and their contributions.
Key Responsibilities
- Manage and maintain the physical office environment, ensuring it is clean, organised, and fully functional at all times.
- Oversee office supply inventory, placing orders, and managing vendor relationships for office equipment and services, ensuring cost-effectiveness.
- Coordinate internal and external meetings, including scheduling, preparing agendas, taking minutes, and arranging necessary logistics (e.g., refreshments, technical setup).
- Handle incoming and outgoing communications, including physical mail, emails, and phone calls, directing them appropriately and professionally.
- Provide comprehensive administrative support to various departments and team members, including data entry, report generation, and presentation preparation.
- Assist with HR-related administrative tasks, such as onboarding new employees, maintaining accurate personnel records, and coordinating training sessions.
- Manage travel arrangements and accommodation for staff and visitors as required, ensuring smooth logistics.
- Maintain an efficient filing system, both digital and physical, ensuring data security, confidentiality, and easy retrieval of documents.
- Act as the primary point of contact for office-related queries, troubleshooting minor IT issues, or escalating to relevant support personnel.
- Implement and maintain office policies and procedures to enhance operational efficiency and compliance.
- Assist in event planning and coordination for internal company gatherings, client meetings, or community engagement initiatives.
- Process invoices, expense reports, and petty cash, liaising effectively with the finance department to ensure timely and accurate record-keeping.
Required Skills
- Proven experience (minimum 3 years) as an Office Manager, Administrative Assistant, or similar role.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong verbal and written communication skills in both English and French; Mauritian Creole is a significant advantage.
- Excellent interpersonal skills, a professional demeanor, and the ability to interact effectively with diverse stakeholders.
- Ability to work independently with minimal supervision while also thriving as a collaborative team player.
- Strong problem-solving abilities, a proactive approach to challenges, and meticulous attention to detail.
- High level of discretion and confidentiality in handling sensitive information.
- Demonstrated accuracy in all tasks and a commitment to maintaining high standards.
Preferred Qualifications
- Diploma or Degree in Business Administration, Management, or a related field.
- Familiarity with office management software, CRM systems, or basic accounting principles.
- Prior experience in the FMCG, retail, or distribution sector.
- Knowledge of local Mauritian administrative regulations and business practices.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive health insurance coverage.
- Contribution to a robust pension scheme.
- Generous annual leave and sick leave benefits.
- Opportunities for continuous professional development and training programmes.
- A supportive, inclusive, and collaborative work environment.
- Exclusive employee discounts on a wide range of company products.
- Modern, well-equipped office facilities in a convenient and accessible location.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a compelling cover letter detailing their relevant experience and why they are the ideal fit for this pivotal role. Please ensure your application highlights your proficiency in administration, coordination, and office management. Click on the application link below to apply for the job.