About Company
Are you a master organizer seeking a dynamic environment? Career.zycto thrives on connecting exceptional talent with pioneering businesses across various sectors. We understand that a seamless operational backbone is crucial to our success, and that’s where our Office Manager steps in. Join a forward-thinking team where your ability to cultivate an efficient, welcoming, and productive workplace directly contributes to our mission. We’re a growing firm that values proactive problem-solving and a positive office culture, making this an ideal role for someone who truly makes an office run like clockwork.
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Job Description
Career.zycto is seeking an exceptionally organized and proactive Office Manager to lead our Staff & Operations in Brierley Hill, Birmingham. This pivotal role is far more than just administrative; it’s about being the heartbeat of our office, ensuring that our team has the support and resources needed to excel and that our operations run with unparalleled efficiency. You will be instrumental in creating a positive, productive, and professional environment that reflects our company culture and values.
As our Office Manager, you will take ownership of the day-to-day administrative functions, human resources support, and operational logistics. Your responsibilities will span from managing office supplies and vendor relationships to coordinating team events and assisting with onboarding new hires. We are looking for someone who can anticipate needs, solve problems before they arise, and implement systems that enhance productivity and comfort for everyone. You will be the go-to person for all office-related matters, ensuring a seamless experience for both our internal team and external visitors.
This role demands a blend of strong organizational skills, excellent communication, and a genuine passion for creating an empowering workplace. You’ll be managing various projects simultaneously, requiring meticulous attention to detail and superb time management. If you are a natural leader with a ‘can-do’ attitude, dedicated to fostering a supportive and energetic work atmosphere, and eager to contribute significantly to a growing company, then we encourage you to apply. This is an incredible opportunity to make a tangible impact and grow with a dynamic team in a thriving industry.
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Key Responsibilities
- Oversee and manage all daily office operations, ensuring a smooth and efficient workflow.
- Manage office budgets, track expenses, and negotiate with vendors for supplies, equipment, and services.
- Act as the primary point of contact for office maintenance, utilities, and facility management.
- Provide comprehensive administrative support to senior management and the wider team.
- Assist with HR-related tasks, including onboarding new employees, maintaining personnel records, and coordinating training.
- Develop, implement, and maintain office policies and procedures to ensure operational efficiency.
- Organize and schedule internal and external meetings, appointments, and company events.
- Manage incoming and outgoing communications, including mail, emails, and phone calls.
- Ensure the office environment is always tidy, welcoming, and fully stocked with necessary supplies.
- Coordinate IT support and liaison with external IT providers to resolve technical issues.
- Handle sensitive information with the utmost discretion and confidentiality.
Required Skills
- Proven experience as an Office Manager or similar administrative leadership role.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- High level of integrity and ability to handle confidential information.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
Preferred Qualifications
- A degree or equivalent qualification in Business Administration, Management, or a related field.
- Experience with HRIS or CRM software.
- Knowledge of basic accounting principles and budget management.
- Project management experience in an office setting.
- Certification in First Aid or Health & Safety.
Perks & Benefits
- Competitive salary and performance bonuses.
- Generous holiday allowance.
- Company pension scheme.
- Opportunities for professional development and training.
- A modern, vibrant office environment in Brierley Hill.
- Regular team social events and activities.
- Employee well-being programs.
- Free on-site parking.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their relevant experience and why they are the perfect fit for this role. We look forward to hearing from you!
