About Company
A pivotal force in the career development sector, Career.zycto is dedicated to connecting talent with opportunity. We cultivate a fast-paced, supportive environment where innovation and teamwork drive our success. For an Office Manager, this means playing a crucial role in maintaining the backbone of our operations. You’ll ensure our Whitchurch office runs flawlessly, providing essential support that empowers our team to deliver exceptional service. Join us and be the linchpin that keeps our energetic and growing company highly organized and efficient.
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Job Description
Career.zycto is seeking an exceptional and proactive Office Manager – Staff & Operations to join our dynamic team in Whitchurch, Cardiff. This isn’t just an administrative role; it’s a critical position at the heart of our operations, where you will be instrumental in ensuring the smooth, efficient, and harmonious functioning of our office and supporting our staff across various needs. We’re looking for an individual who thrives on organization, possesses a keen eye for detail, and has a natural talent for problem-solving and proactive support.
As our Office Manager, you will be the go-to person for all things related to our physical office environment and crucial operational support. Your daily tasks will range from managing office supplies and vendor relationships to providing essential HR administrative support and ensuring compliance with health and safety regulations. You will be responsible for creating a welcoming and productive atmosphere for both our employees and visitors. This role offers the opportunity to truly shape the working environment, implement efficient processes, and directly contribute to the overall well-being and productivity of our team.
We pride ourselves on a collaborative and forward-thinking culture, and this role demands someone who can anticipate needs, manage multiple priorities with grace, and communicate effectively at all levels. If you are a highly organized, self-motivated professional with a passion for operational excellence and staff support, and you are ready to make a significant impact within a growing company, we encourage you to apply. This is a fantastic opportunity to become an indispensable part of a company that values its people and strives for continuous improvement.
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Key Responsibilities
- Oversee general office operations, ensuring efficiency and a positive working environment.
- Manage office budgets, procure supplies, and maintain relationships with vendors and service providers.
- Act as the primary point of contact for office maintenance, repairs, and facility management.
- Provide administrative support to the leadership team and other departments as required.
- Assist with HR administrative tasks, including onboarding new employees, maintaining staff records, and coordinating HR-related communications.
- Ensure compliance with health and safety regulations, conducting regular checks and maintaining records.
- Organize and coordinate company events, meetings, and team-building activities.
- Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
- Implement and maintain efficient office policies and procedures.
- Support IT infrastructure by liaising with external IT support and managing basic troubleshooting.
- Handle confidential information with discretion and professionalism.
Required Skills
- Proven experience as an Office Manager or in a similar administrative leadership role (minimum 3 years).
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Strong communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external contacts.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving capabilities.
- Excellent attention to detail and accuracy.
- A proactive and adaptable approach to work.
Preferred Qualifications
- A degree or equivalent qualification in Business Administration, Office Management, or a related field.
- Experience with HR administrative duties or basic HR software.
- Knowledge of health and safety regulations relevant to office environments.
- Experience in budget management and vendor negotiation.
- Familiarity with CRM or project management tools.
Perks & Benefits
- Competitive salary and annual review.
- Generous annual leave allowance.
- Company pension scheme.
- Opportunities for professional development and training.
- Modern and collaborative office environment in Whitchurch, Cardiff.
- Regular team social events.
- Free on-site parking.
- Employee assistance program.
How to Apply
To apply for this exciting opportunity, please submit your detailed CV and a compelling cover letter outlining your experience and why you are the ideal candidate for the Office Manager – Staff & Operations role at Career.zycto. Please click on the link below to apply.
