About Company
Are you ready to be the organisational backbone of a dynamic team? Career.zycto thrives on connecting talent with opportunity, and our internal operations are key to our success. We cultivate a supportive, fast-paced environment where efficiency and employee well-being are paramount. For an Office Manager – Staff & Operations, this means having a direct impact on our daily flow and team morale. You’ll find a collaborative culture that values proactive problem-solving and a commitment to excellence, making Career.zycto the ideal place to apply your organisational expertise and leadership skills. We empower our staff to excel.
Job Description
This pivotal role is the heartbeat of our Aberdeen City Centre operations, blending essential administrative oversight with crucial staff support and proactive operational leadership. As our Office Manager – Staff & Operations, you will be the central figure ensuring the smooth, efficient, and inspiring functioning of our busy office. This is more than just managing a physical space; it’s about nurturing a productive environment where our recruitment professionals can thrive, providing them with the resources, systems, and support they need to achieve their best. You will directly contribute to employee satisfaction and operational excellence, acting as a crucial link between management and staff.
You will take comprehensive ownership of all office management aspects. This includes meticulous management of office supplies and equipment, coordinating with external vendors for facility maintenance, IT support, and cleaning services, and ensuring a safe, compliant, and aesthetically pleasing workspace. A significant part of your role will involve implementing and refining operational procedures, ensuring they are efficient, understood, and adhered to by all team members. This will involve developing streamlined processes for administrative tasks, data management, and internal communications, always seeking opportunities for continuous improvement.
Crucially, you will be a vital support system for our staff. This entails acting as a first point of contact for operational queries, assisting with the smooth onboarding processes for new hires, including workspace setup and initial administrative guidance, and actively fostering a positive, inclusive, and collaborative workplace culture. Your ability to anticipate needs, troubleshoot issues swiftly, and communicate effectively across all levels of the organisation will be paramount. We are looking for a proactive, detail-oriented leader who can juggle multiple priorities with grace, demonstrating exceptional organisational and interpersonal skills. This is an exciting opportunity to make a tangible difference in a company dedicated to shaping careers, starting with our own internal team’s success and well-being. Your contribution will directly impact our team’s ability to deliver outstanding service to our clients and candidates, embodying our commitment to excellence.
Key Responsibilities
- Oversee daily office operations, ensuring a well-organised and efficient workspace.
- Manage office supplies, equipment, and inventory, ensuring timely procurement and cost-effective solutions.
- Coordinate facility maintenance, repairs, and vendor relationships (IT, cleaning, security, etc.).
- Develop, implement, and maintain office policies and procedures to enhance operational efficiency and compliance.
- Support staff with administrative tasks, queries, and operational needs, acting as a primary point of contact.
- Assist with the onboarding process for new employees, including workspace setup and initial orientation.
- Manage office budget for supplies, utilities, and minor repairs.
- Ensure adherence to health and safety regulations within the office environment.
- Organise and coordinate internal meetings, events, and staff welfare initiatives.
- Handle incoming and outgoing communications, including mail, emails, and phone calls.
Required Skills
- Proven experience in an Office Manager, Operations Manager, or similar administrative leadership role.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Strong communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to manage budgets and vendor relationships.
- Problem-solving aptitude with a proactive and solution-oriented approach.
- Ability to work independently and as part of a team in a fast-paced environment.
- Attention to detail and a commitment to maintaining high standards of accuracy.
Preferred Qualifications
- A degree or professional qualification in Business Administration, Office Management, or a related field.
- Experience with HR administration or supporting staff welfare initiatives.
- Familiarity with facility management software or CRM systems.
- Knowledge of health and safety regulations pertinent to office environments.
- Experience in the recruitment or HR services industry.
Perks & Benefits
- Competitive salary package.
- Generous annual leave entitlement.
- Company pension scheme.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Central Aberdeen City Centre location with excellent transport links.
- Regular team social events.
- Contribution to a dynamic and growing company.
How to Apply
Ready to lead our vibrant office environment? Click the application link below to submit your CV and a compelling cover letter outlining your experience in operational management and staff support. We look forward to reviewing your application!
