About Company
At Career.zycto, we believe in empowering talent and fostering environments where professionals thrive. We are a dynamic firm dedicated to connecting individuals with impactful opportunities across various sectors. For an Office Reception Assistant, Career.zycto offers a vibrant and supportive hub where your ability to create a welcoming atmosphere and manage essential operations will be instantly valued. You’ll be the first point of contact, a key player in our daily efficiency, contributing directly to an organized and positive workplace that helps drive our mission forward.
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Job Description
Are you an exceptionally organized and friendly individual passionate about creating a welcoming and efficient office environment? Career.zycto is seeking a dedicated Full-Time Office Reception Assistant to join our thriving team in Mushin, Lagos. This pivotal role is more than just answering phones; it’s about being the face and voice of our organization, ensuring every visitor, client, and candidate experiences unparalleled professionalism and warmth from the moment they engage with us.
As our Office Reception Assistant, you will be the crucial first point of contact, setting the positive tone for all interactions. Your daily contributions will be absolutely vital to the smooth operation of our busy office, encompassing everything from expertly managing the front desk and directing a diverse range of communications to providing essential administrative support that underpins our team’s success. We’re actively looking for someone who takes immense pride in maintaining an impeccably organized and inviting reception area, who can anticipate needs before they arise, and who proactively addresses any issues with an unfailingly positive and solution-oriented attitude.
This dynamic role demands a keen eye for detail, outstanding verbal and written communication skills, and the remarkable ability to manage multiple tasks efficiently and gracefully without ever compromising on quality, accuracy, or courtesy. You’ll be entrusted with critical responsibilities such as meticulously scheduling appointments for various teams, handling incoming and outgoing correspondence with discretion, and assisting different departments with a variety of ad-hoc administrative duties. Your proactive and helpful approach will directly ensure that our internal team has the seamless support they need to focus entirely on their core responsibilities, ultimately contributing significantly to our collective achievements and client satisfaction.
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At Career.zycto, we foster a culture of support and collaboration. You will be an integral part of an office where your contributions are not just noticed but truly valued. You will gain exposure to diverse aspects of our business, enhancing your professional growth in a vibrant, fast-paced setting. If you’re ready to bring your enthusiasm, exceptional organizational prowess, and friendly demeanor to a role where you can truly make a tangible difference every single day, becoming the welcoming beacon of our Mushin office, we enthusiastically encourage you to apply. Discover a career where your talents are recognized and cultivated.
Key Responsibilities
- Greet and welcome visitors, clients, and candidates with professionalism and warmth.
- Manage incoming calls, directing them to the appropriate person or department.
- Maintain a tidy and organized reception area and common spaces.
- Schedule and coordinate appointments and meetings for staff.
- Handle incoming and outgoing mail, packages, and deliveries.
- Provide administrative support to various departments as needed, including data entry and document preparation.
- Assist with office supplies inventory and reordering.
- Operate office equipment such as photocopiers, scanners, and fax machines.
- Manage visitor logs and issue temporary access passes when required.
- Address inquiries and provide basic information about the company's services.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Customer service-oriented approach.
- Professional demeanor and appearance.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
Preferred Qualifications
- OND or HND in Business Administration, Secretarial Studies, or a related field.
- Previous experience (1+ year) in a reception or administrative role.
- Familiarity with office management systems.
- Basic knowledge of commonly spoken local languages (e.g., Yoruba).
Perks & Benefits
- Competitive monthly salary.
- Health insurance benefits.
- Opportunities for professional development and training.
- Paid time off and public holidays.
- Supportive and collaborative work environment.
- Career growth potential within the organization.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We encourage you to submit a comprehensive resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.
