About Company
Connecting talent with opportunity across Nigeria is what drives Career.zycto. We are a dynamic and innovative recruitment solutions provider, empowering businesses to build exceptional teams and helping individuals find their ideal career paths. An office reception assistant will discover Career.zycto to be a vibrant and supportive environment where organizational skills and a warm demeanor are truly valued. Here, you’ll be the first point of contact, making a significant impact on our brand’s impression while gaining invaluable administrative experience within a fast-paced, people-centric organization that champions growth and professional development for all its team members.
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Job Description
Are you a highly organized, professional, and customer-focused individual with a passion for creating positive first impressions? Career.zycto is seeking a dedicated and enthusiastic Office Reception Assistant to be the welcoming face and efficient backbone of our bustling Mokola office. This full-time role is much more than just answering phones; it’s about orchestrating a seamless daily experience for our clients, candidates, and internal team members.
As our Office Reception Assistant, you will be the first point of contact for anyone visiting or calling our office, playing a critical role in setting the tone for our professional environment. You will be instrumental in managing front-desk operations, ensuring that all visitors feel welcomed and attended to, and that all communications are handled with the utmost efficiency and professionalism. Your day will be dynamic, involving everything from directing inquiries and managing schedules to supporting various administrative tasks that keep our operations running smoothly.
We are looking for someone who takes pride in maintaining an organized and inviting reception area, who possesses excellent communication skills, and who can anticipate needs before they arise. If you thrive in a fast-paced environment, have a keen eye for detail, and are eager to contribute to a company that values its people and its mission, then this opportunity at Career.zycto could be your next exciting career move. You will gain invaluable experience within the vibrant recruitment industry, working alongside a supportive team dedicated to professional excellence and innovation. Join us and become a vital part of our success story, helping us to connect great talent with great opportunities every single day.
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Key Responsibilities
- Warmly greet and welcome visitors, clients, and candidates, directing them to the appropriate person or meeting room.
- Manage and direct incoming calls and emails, ensuring prompt and professional handling of all inquiries.
- Maintain the reception area, lobby, and common spaces, ensuring they remain tidy, organized, and presentable at all times.
- Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution and dispatch.
- Assist with scheduling and coordinating appointments, meetings, and interviews for various departments.
- Provide comprehensive administrative support, including data entry, filing, scanning, and document preparation.
- Manage office supplies inventory, placing orders as needed and ensuring availability for the team.
- Assist with basic IT troubleshooting or escalating issues to the appropriate personnel.
- Support event coordination and logistical arrangements for in-office meetings or workshops.
- Perform other clerical duties as assigned to ensure efficient office operations.
Required Skills
- Minimum of OND/HND/BSc in Business Administration, Office Technology Management, or a related field.
- Proven experience in a reception, administrative, or customer service role.
- Exceptional verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities with excellent attention to detail.
- Professional demeanor and appearance.
- Ability to handle confidential information with discretion.
- Customer service-oriented mindset with a positive attitude.
Preferred Qualifications
- Familiarity with office management systems and procedures.
- Experience using scheduling software.
- Ability to work independently and as part of a team.
- Proactive problem-solving skills.
Perks & Benefits
- Competitive salary package.
- Health and wellness benefits.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
- Paid time off and public holidays.
- Modern and comfortable office facilities.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights relevant experience and skills.
