About Company
Join Career.zycto, a dynamic and forward-thinking organization dedicated to optimizing business operations through skilled talent solutions. We pride ourselves on fostering a collaborative environment where every team member contributes significantly to our collective success. For an Office Support Assistant, this means an opportunity to be at the heart of our daily operations, providing essential clerical support that directly impacts efficiency and client satisfaction. We value precision, initiative, and a commitment to excellence, offering a supportive workplace where your contributions are recognized and your professional growth is encouraged. Discover a place where your organizational skills truly make a difference.
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Job Description
Are you a highly organized and detail-oriented individual looking to make a significant impact in a bustling office environment? Career.zycto is seeking a dedicated Office Support Assistant – Clerical Help to join our vibrant team in Miami Gardens, Florida. This isn’t just a clerical role; it’s an opportunity to be the backbone of our administrative operations, ensuring smooth day-to-day functioning and contributing to overall organizational efficiency. As an Office Support Assistant, you will play a crucial role in maintaining our office’s workflow, managing information, and providing essential support across various departments. Your proficiency in administrative tasks, coupled with a proactive attitude, will be key to your success and our continued growth. We are looking for someone who thrives in a fast-paced setting, possesses exceptional communication skills, and is adept at managing multiple tasks with precision. This role offers the chance to develop your professional skills in a supportive and engaging workplace, where your commitment to excellence will be highly valued. If you are eager to contribute your talents to a company that champions professional development and a positive work culture, we encourage you to apply and become an integral part of our thriving organization.
Key Responsibilities
- Manage incoming and outgoing correspondence, including emails, mail, and packages, with efficiency and accuracy.
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval and secure storage of documents.
- Answer and direct phone calls, providing professional and courteous assistance to callers and taking messages as needed.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
- Prepare and edit documents, reports, presentations, and other materials with accuracy and attention to detail.
- Order and maintain office supplies inventory, ensuring adequate stock levels and managing vendor relationships.
- Assist with data entry and database management, ensuring accuracy and completeness of records.
- Provide general administrative support to various departments and team members, fostering a collaborative environment.
- Operate office equipment such as photocopiers, scanners, and printers, troubleshooting minor issues.
- Handle confidential information with the utmost discretion and integrity, adhering to company policies.
- Greet visitors and clients with a welcoming demeanor, directing them appropriately.
Required Skills
- Proven experience (minimum 1 year) in an administrative or clerical support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities, with a keen eye for detail.
- High level of attention to detail and accuracy in all tasks.
- Ability to prioritize tasks and manage multiple responsibilities effectively in a dynamic environment.
- Customer service-oriented approach with a positive attitude.
- Ability to work independently and as part of a collaborative team.
- Demonstrated ability to maintain confidentiality.
Preferred Qualifications
- Associate's degree or relevant certification in office administration or a related field.
- Familiarity with office management software or CRM systems.
- Experience in a staffing, recruiting, or business services environment.
- Bilingual proficiency (English/Spanish) is a significant plus.
- Prior experience managing front desk operations.
Perks & Benefits
- Competitive salary and performance bonuses based on individual and team success.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (vacation, sick leave, federal holidays).
- Opportunities for professional development and continuous training to enhance your skills.
- A collaborative, supportive, and inclusive work environment.
- Modern office amenities and a comfortable workspace in a convenient location.
- Employee recognition programs that celebrate outstanding contributions.
- Company-sponsored team-building events and social gatherings.
- Access to a retirement savings plan (401k) with company match.
How to Apply
Interested candidates are invited to submit their detailed resume and a concise cover letter outlining their qualifications and experience. Please highlight your relevant experience as an Office Support Assistant and why you believe you are a great fit for the culture and demands of Career.zycto. Click on the application link below to apply for the job directly.
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