About Company
Imagine a workplace where your organizational prowess directly fuels growth and efficiency. Career.zycto is a dynamic and forward-thinking organization committed to excellence across all our operations. We understand that strong administrative support is the backbone of any successful enterprise, enabling our leadership and teams to focus on strategic initiatives. We foster a collaborative and supportive environment, where every team member’s contribution is recognized and valued. Join us and become an indispensable part of a team that’s shaping the future, right here in Bungoma.
Job Description
Career.zycto is seeking an exceptional Personal Assistant and Administrative Coordinator to join our vibrant team in Bungoma, Bungoma County. This pivotal role is perfect for a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment and possesses an innate ability to anticipate needs and streamline operations. You will serve as the primary point of contact for internal and external stakeholders, providing comprehensive administrative support to senior management and ensuring the smooth day-to-day functioning of our office. Your ability to manage multiple priorities, exercise discretion, and maintain confidentiality will be critical to your success.
This isn’t just a support role; it’s a central function that ensures our operational gears run flawlessly. You’ll be instrumental in managing schedules, coordinating communications, organizing events, and handling critical documentation with precision. We are looking for someone who can not only follow instructions but also take initiative, suggest improvements, and adapt quickly to changing demands. If you are a natural problem-solver with a positive attitude, excellent communication skills, and a commitment to delivering high-quality results, then we encourage you to apply. This position offers a unique opportunity to gain invaluable experience, grow professionally, and contribute significantly to our company’s success within a supportive and dynamic culture.
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Act as the primary point of contact, screening calls, managing correspondence, and directing inquiries appropriately.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and professional presentation.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and integrity.
- Maintain an organized filing system, both digital and physical, for important documents.
- Assist with office management duties, including ordering supplies, liaising with vendors, and ensuring a tidy and efficient workspace.
- Process expense reports and manage petty cash records as required.
- Support special projects and initiatives as assigned by senior management.
- Facilitate seamless communication flow within the office and with external partners.
Required Skills
- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator (minimum 2 years).
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and Swahili.
- Strong interpersonal skills with the ability to build rapport at all levels.
- High level of discretion and integrity in handling confidential information.
- Ability to prioritize tasks and work efficiently under pressure.
- Problem-solving aptitude and proactive approach to work.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Experience working in a professional services or fast-paced corporate environment.
- Familiarity with various office management software and communication tools.
- Basic bookkeeping or financial record-keeping experience.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance.
- Professional development and training opportunities.
- Supportive and collaborative work environment.
- Opportunity to make a significant impact within the organization.
- Paid time off and public holidays.
How to Apply
Interested and qualified candidates are invited to submit their application, including a detailed CV and a cover letter outlining their suitability for this role. Please click on the application link below to apply for the job.
