Personal Assistant – Diary & Travel

About Company

Are you an impeccably organized Personal Assistant looking for a dynamic environment? At Career.zycto, we specialize in connecting top-tier talent with ambitious organizations across various sectors. We pride ourselves on fostering professional growth and ensuring our candidates thrive in roles that truly leverage their unique skills. For a dedicated Personal Assistant like you, we offer unparalleled opportunities to support influential figures and manage complex logistics, making a tangible impact from day one. Join a network that values precision, proactive support, and seamless operations, placing you at the heart of exciting professional challenges within supportive teams.

Job Description

Career.zycto is excited to be recruiting for a highly organized, proactive, and discreet Personal Assistant specializing in diary management and travel arrangements for a prominent individual based in Harpurhey, Manchester. This pivotal role requires an individual with exceptional attention to detail, strong administrative capabilities, and the ability to anticipate needs and manage complex schedules with precision. As a Personal Assistant focusing on Diary & Travel, you will be the linchpin in ensuring the smooth and efficient operation of your principal’s professional and, at times, personal calendar.

You will be entrusted with the full scope of diary management, meticulously scheduling appointments, meetings, and conferences, managing conflicts, and ensuring all stakeholders are well-informed. This extends to preparing all necessary documentation and briefs for engagements, ensuring your principal is fully prepared for every commitment. A significant part of this role will involve comprehensive travel planning, both domestic and international. This includes researching and booking flights, accommodation, ground transportation, and managing all related logistics such as visas, itineraries, and expense reconciliation. You will be expected to identify the most efficient and cost-effective travel solutions while prioritizing comfort and convenience.

Beyond the logistical elements, this role demands a high degree of confidentiality, discretion, and a professional demeanor. You will often be the first point of contact for external parties, requiring excellent communication skills, both written and verbal. The ideal candidate will possess a calm and resourceful approach to problem-solving, capable of navigating unexpected changes and tight deadlines with grace under pressure. This is more than just an administrative position; it’s an opportunity to become an indispensable asset to a busy professional, contributing directly to their success by enabling them to focus on their core responsibilities. If you thrive in a fast-paced environment where your organizational prowess and strategic thinking are highly valued, we encourage you to apply.

Key Responsibilities

• Manage and maintain complex diaries, scheduling appointments, meetings, and conferences with meticulous attention to detail.
• Coordinate and arrange comprehensive travel itineraries, including flights, accommodation, ground transportation, and visa applications for both domestic and international trips.
• Prepare all necessary documentation, briefs, and itineraries for meetings and travel, ensuring the principal is fully informed and prepared.
• Act as a primary point of contact, handling incoming communications, screening calls, and responding to emails with professionalism and discretion.
• Process and reconcile expenses related to travel and other activities, ensuring accuracy and adherence to company policies.
• Anticipate needs and proactively resolve potential scheduling conflicts or travel disruptions.
• Maintain strict confidentiality regarding all sensitive information and professional matters.
• Provide general administrative support as required, contributing to the smooth operation of daily activities.

Required Skills

• Proven experience as a Personal Assistant, Executive Assistant, or similar role with a strong focus on diary and travel management.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with a professional and discreet approach.
• Strong problem-solving abilities and a proactive, anticipatory mindset.
• High level of discretion and integrity in handling confidential information.
• Ability to work independently and as part of a team, demonstrating initiative and flexibility.

Preferred Qualifications

• Relevant secretarial or administrative qualification (e.g., NVQ in Business Administration).
• Experience using various online booking platforms and travel management systems.
• Fluency in additional languages is a plus.
• Familiarity with local travel routes and logistical considerations within Manchester and the wider UK.

Perks & Benefits

• Competitive salary package.
• Opportunities for professional development and training.
• Generous holiday allowance.
• Pension scheme.
• Supportive and collaborative work environment.
• The chance to work with inspiring individuals and make a significant impact.

How to Apply

To apply for this exciting opportunity, please click on the application link below. Ensure your CV and cover letter highlight your relevant experience in diary management and travel coordination. We look forward to receiving your application!

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