About Company
IBL Group is Mauritius’ largest business group, a diversified conglomerate with a proud history spanning over two centuries and a significant regional presence. Operating across more than 10 industries, including financial services, commerce, logistics, energy, hospitality, seafood, and property, IBL is a driving force in the Mauritian economy and beyond. Our extensive portfolio encompasses over 300 companies and brands, employing more than 20,000 dedicated professionals globally. We are committed to fostering a culture of innovation, sustainability, and ethical business practices, continuously striving to create value for our shareholders, employees, and the communities we serve. Joining IBL means becoming part of a forward-thinking organisation that values talent, encourages professional growth, and offers unparalleled opportunities to contribute to impactful projects that shape the future of Mauritius and the Indian Ocean region. We believe in empowering our teams, promoting collaboration, and celebrating diversity as key pillars of our enduring success.
Job Description
We are actively seeking a highly skilled, exceptionally organized, and discreet Personal Assistant to provide comprehensive management and administrative support to our senior leadership team at our Port Louis office. This critical role demands an individual with an acute attention to detail, a proactive mindset, and the innate ability to anticipate needs, ensuring the seamless execution of daily operations for our executives. As a Personal Assistant within IBL Group, you will be an invaluable asset, directly contributing to the efficiency and productivity of our management by handling a wide array of administrative tasks, allowing our leaders to concentrate on strategic planning and core business objectives.
Your core responsibilities will include meticulous calendar management, precise coordination of complex travel arrangements, diligent preparation for meetings, acting as a crucial communication liaison, and crafting high-quality documents and presentations. This position transcends traditional administrative duties; it offers a unique opportunity to embed yourself within the core operations of a leading Mauritian conglomerate, acting as a trusted right-hand to our executives. You will regularly engage with confidential information and high-level discussions, necessitating unwavering professionalism, absolute discretion, and a high degree of adaptability in a fast-paced corporate environment. The ideal candidate will demonstrate an exemplary work ethic, superior interpersonal skills, and a genuine enthusiasm for empowering leadership through robust and efficient administrative processes. We highly value individuals who are self-starters, adept at independent problem-solving, capable of maintaining composure under pressure, and who consistently represent IBL Group with elegance and professionalism. If you are a dedicated administrative professional eager to make a significant impact within a dynamic and reputable organisation, we strongly encourage your application.
Key Responsibilities
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conferences with precision.
- Organise and coordinate comprehensive domestic and international travel logistics, including flights, accommodation, visa applications, and ground transportation.
- Prepare, proofread, and compile reports, presentations, and correspondence, ensuring accuracy, adherence to brand guidelines, and professional presentation.
- Serve as the primary point of contact for internal and external stakeholders, screening calls and emails, and directing inquiries appropriately and efficiently.
- Coordinate and prepare agendas for meetings, attend and accurately minute discussions, and meticulously follow up on assigned action items to ensure timely completion.
- Handle highly confidential information and sensitive matters with the utmost discretion, integrity, and professionalism.
- Process expense reports, invoices, and other financial documentation in a timely and accurate manner, ensuring compliance with company policies.
- Assist with personal tasks and errands for executives as required, optimising their time and focus on business priorities.
- Maintain highly organised and accessible filing systems, both physical and digital, for critical documents and records.
- Proactively anticipate upcoming needs and autonomously prepare necessary documents, information packets, or logistical arrangements.
- Provide comprehensive administrative support for special projects and initiatives as assigned by the senior management team.
Required Skills
- Minimum of 3 years of proven experience as a Personal Assistant or Executive Assistant supporting senior management.
- Exceptional organisational, planning, and time management skills, with the ability to manage multiple priorities.
- Superior verbal and written communication skills in both English and French.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant office software.
- Demonstrated ability to exercise a high level of discretion, confidentiality, and integrity.
- Proven capacity to multitask, prioritise effectively, and maintain composure while working under pressure and tight deadlines.
- Proactive attitude, strong problem-solving abilities, and a keen eye for detail.
- Excellent interpersonal skills, a professional demeanor, and the ability to build rapport with diverse stakeholders.
Preferred Qualifications
- A Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
- Prior experience working within a large, diversified group, conglomerate, or corporate environment.
- Familiarity with modern project management tools or enterprise resource planning (ERP) systems.
- Additional language proficiency (e.g., Mauritian Creole, Hindi, Mandarin) is an advantage.
Perks & Benefits
- A highly competitive salary package reflecting your experience and expertise.
- Comprehensive health and wellness benefits designed to support your well-being.
- Exceptional opportunities for professional development, continuous learning, and career advancement within a leading Mauritian conglomerate.
- A dynamic, collaborative, and supportive work environment where your contributions are valued.
- Access to exclusive employee discounts and preferential rates across various IBL Group entities.
- The chance to be part of a reputable and socially responsible organisation committed to making a positive impact.
How to Apply
Interested candidates who meet the qualifications are encouraged to click on the application link below to submit their detailed CV and a compelling cover letter. Please ensure all sections of the application form are completed accurately for your submission to be fully considered.