About Company
Join Career.zycto, a dynamic and forward-thinking recruitment firm dedicated to connecting exceptional talent with leading organizations across various sectors. We pride ourselves on fostering a collaborative, supportive environment where every team member contributes directly to our collective success. For a detail-oriented Procurement Assistant, this means an opportunity to thrive within a fast-paced internal operations team, playing a pivotal role in ensuring the smooth acquisition of essential resources. You’ll gain invaluable experience, working alongside experienced professionals and contributing to the efficiency that underpins our client-facing excellence, right here in the heart of Clerkenwell.
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Job Description
As a Procurement Assistant – Order Processing & Supplier Liaison at Career.zycto, you will be an integral part of our operational backbone, playing a critical role in ensuring the seamless flow of essential resources that empower our recruitment teams to excel. This dynamic position demands a meticulous approach to order processing, spanning from initial requisition through to final delivery, alongside the cultivation and maintenance of robust, collaborative relationships with our diverse network of suppliers. You will be instrumental in supporting strategic purchasing decisions, contributing to cost efficiencies, maintaining optimal inventory levels, and rigorously ensuring adherence to our internal procurement policies and best practices.
Your daily responsibilities will be both varied and engaging. You will meticulously generate purchase orders, cross-referencing details with requisitions and ensuring accuracy at every step. Proactive shipment tracking will be key to guaranteeing timely arrivals, allowing for efficient internal resource allocation. A significant aspect of your role involves proactive and effective communication; you will act as the primary liaison for all supplier inquiries, expertly resolving any discrepancies, and occasionally engaging in discussions to secure favorable terms or resolve supply chain challenges. This role transcends mere transactional duties; it’s about fostering genuine partnerships and making a tangible contribution to the strategic allocation of our organizational resources.
We are seeking an individual who is innately organized, possesses an exceptional eye for detail, and demonstrates a natural flair for analytical problem-solving. You will be responsible for managing incoming invoices, performing detailed reconciliations against purchase orders, and providing essential assistance in budget tracking, contributing vital data for comprehensive financial reporting. This position offers a remarkable opportunity to gain expansive, hands-on exposure to the entire procurement lifecycle within a vibrant and fast-paced professional services environment. You will collaborate closely with various internal departments, including finance, marketing, and HR, ensuring your impact resonates across the entire organization. If you are passionate about developing your career in procurement, thrive in a structured yet intellectually stimulating environment, and are deeply committed to achieving operational excellence, Career.zycto provides an unparalleled platform for your professional growth. We highly value proactivity, a commitment to continuous improvement, and a positive, solution-oriented mindset. Join us and help streamline our operations, directly contributing to our overarching mission of talent acquisition excellence and making a real difference in how we operate.
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Key Responsibilities
- Process purchase requisitions and convert them into accurate purchase orders.
- Liaise with suppliers to confirm orders, track deliveries, and resolve any issues or discrepancies.
- Maintain comprehensive records of purchases, pricing, and other important data.
- Monitor inventory levels and coordinate with internal departments to anticipate future needs.
- Negotiate with suppliers for better pricing or terms, where applicable, under supervision.
- Reconcile invoices against purchase orders and assist the finance department with payment processing.
- Ensure compliance with company procurement policies and procedures.
- Assist in evaluating supplier performance and identifying potential new suppliers.
- Prepare reports on purchasing activities, spending, and cost savings.
- Support internal stakeholders with procurement-related queries and guidance.
Required Skills
- Proven experience in an administrative or entry-level procurement role (1 year).
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Demonstrated problem-solving capabilities.
- A proactive and positive attitude.
Preferred Qualifications
- Experience with an Enterprise Resource Planning (ERP) system or procurement software.
- Knowledge of basic accounting principles.
- Working towards or holding a CIPS (Chartered Institute of Procurement & Supply) qualification.
- Understanding of supply chain processes.
- Previous experience in the professional services or recruitment industry.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and wellness benefits package.
- Generous pension contribution scheme.
- Opportunities for professional development and CIPS sponsorship.
- Vibrant and collaborative office environment in Clerkenwell.
- Regular team social events and company outings.
- Cycle-to-work scheme.
- 25 days annual leave plus bank holidays.
How to Apply
To apply for this exciting Procurement Assistant opportunity at Career.zycto, please click on the application link below. We encourage you to submit your detailed CV and a cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!
