About Company
Naivas Supermarket is a leading Kenyan retail chain, deeply rooted in the communities we serve. With a widespread network of stores across the country, Naivas is committed to delivering quality products, exceptional value, and an unmatched shopping experience to millions of Kenyans daily. Our growth is fueled by a passion for customer satisfaction, operational excellence, and a strong belief in empowering our people. We believe in fostering a dynamic and inclusive work environment where every team member can thrive and contribute to our collective success. As we continue to expand our reach and enhance our services, we are constantly seeking dedicated individuals who share our vision for retail leadership and community impact. Join a team that values your contribution and offers significant opportunities for growth.
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Job Description
Are you a meticulous and proactive individual with a keen eye for detail and a passion for optimizing supply chains? Naivas Supermarket is seeking a dedicated Procurement Assistant for our Store Operations team in Kibera, Nairobi. This pivotal role is essential in ensuring our stores are consistently stocked with the right products at the right time, maintaining our high standards of quality and efficiency. You will be instrumental in supporting the procurement department’s daily activities, focusing specifically on the operational needs of our retail outlets, which are the backbone of our customer service promise.
As a Procurement Assistant, you will play a crucial role in the lifecycle of our store inventory, from initial order placement to final delivery and stock management. Your responsibilities will span across vendor communication, order processing, inventory reconciliation, and contributing to cost-effective purchasing strategies that directly impact our bottom line. You will work closely with store managers, suppliers, and our central logistics team to proactively prevent stock-outs, minimize waste, and ensure the smooth, timely flow of goods from our suppliers to our shelves. This position offers a fantastic opportunity to gain hands-on experience in a fast-paced, high-volume retail environment, contribute to strategic operational decisions that enhance customer satisfaction, and develop your expertise in critical aspects of supply chain management within one of Kenya’s leading supermarket chains.
Beyond the daily tasks, you will be involved in monitoring supplier performance, assisting in the negotiation of terms, and identifying opportunities for process improvements within the procurement cycle specific to our store operations. Your ability to maintain accurate records, track orders, and resolve supply discrepancies promptly will be vital. This role is not just about placing orders; it’s about understanding market demands, anticipating store needs, and ensuring that our operational efficiency contributes significantly to Naivas’ overall success and reputation for reliability.
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We are looking for someone who is not only skilled in administrative and organizational tasks but also possesses strong analytical abilities, excellent communication skills, and a proactive problem-solving mindset. You should be comfortable working in a dynamic environment, capable of multitasking effectively under pressure, and deeply committed to upholding Naivas’ values of integrity, transparency, and customer focus. If you are eager to take on a challenging yet immensely rewarding role where your contributions directly impact store efficiency, product availability, and ultimately, customer satisfaction across our network, we encourage you to apply. Join Naivas and become a key player in ensuring our store shelves are always brimming with the diverse, quality products our customers love, solidifying our position as the preferred shopping destination in Kenya.
Key Responsibilities
- Process purchase orders for store supplies and merchandise, ensuring accuracy and compliance with company policies.
- Liaise with suppliers to track orders, confirm delivery schedules, and resolve any discrepancies or issues promptly.
- Maintain accurate procurement records, databases, and filing systems.
- Assist in monitoring inventory levels at various stores to identify replenishment needs and prevent stock-outs.
- Collaborate with store managers and relevant departments to understand their procurement requirements.
- Conduct basic market research to identify potential new suppliers and assess product availability and pricing.
- Prepare reports on purchasing activities, supplier performance, and cost savings initiatives.
- Support the negotiation process for supplier contracts and terms, under the guidance of senior procurement staff.
- Ensure all procurement activities comply with company ethical standards and regulatory requirements.
- Contribute to the continuous improvement of procurement processes and operational efficiency.
Required Skills
- Proven experience in procurement, supply chain, or a related administrative role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Meticulous attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Problem-solving aptitude and a proactive approach.
Preferred Qualifications
- Diploma or Certificate in Procurement, Supply Chain Management, Business Administration, or a related field.
- Experience working within the retail or FMCG industry.
- Familiarity with procurement software or ERP systems.
- Knowledge of basic accounting principles related to purchasing.
Perks & Benefits
- Competitive salary and benefits package.
- Opportunity for professional growth and career advancement within a leading retail chain.
- Comprehensive health insurance.
- Employee discount program.
- A dynamic and supportive work environment.
- Training and development opportunities.
- Contribution to a vital sector impacting everyday lives.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their application. Please ensure all required fields are accurately filled and include an up-to-date CV.
