About Company
Uroa Bay Beach Resort is an exquisite 4-star resort nestled along the pristine white sandy beaches of Uroa, on the captivating east coast of Zanzibar. Known for its tranquil atmosphere, lush tropical gardens, and breathtaking views of the Indian Ocean, our resort offers guests an unforgettable escape into paradise. We pride ourselves on delivering exceptional hospitality, culinary delights, and a wide array of activities that highlight the natural beauty and vibrant culture of Zanzibar. Our commitment to excellence extends to every aspect of our operations, ensuring a seamless and luxurious experience for all our visitors. Join our dedicated team and contribute to maintaining our high standards of service and operational efficiency in a stunning coastal environment.
Job Description
We are seeking a highly organized and detail-oriented Procurement Office Assistant to join our vibrant team at Uroa Bay Beach Resort. This crucial role supports the Procurement Department in ensuring the smooth and efficient acquisition of goods and services necessary for the resort’s operations. The Procurement Office Assistant will be instrumental in managing administrative tasks, maintaining supplier relationships, and ensuring that all procurement activities adhere to company policies and standards.
This position offers a fantastic opportunity for someone with a proactive attitude and a keen eye for detail to contribute significantly to the resort’s success. You will be involved in everything from processing purchase orders, tracking deliveries, managing inventory records, and liaising with various departments to understand their supply needs. Your meticulous approach will help us maintain optimal stock levels, prevent shortages, and ensure that our guests consistently receive the high-quality experience they expect from Uroa Bay Beach Resort. The ideal candidate will be a strong communicator, adept at handling multiple tasks in a fast-paced environment, and eager to grow within the hospitality sector. If you are ready to embark on a fulfilling career path in a breathtaking setting and contribute to the operational backbone of a luxury resort, we encourage you to apply.
Key Responsibilities
- Assist the Procurement Officer in daily purchasing activities and administrative tasks.
- Prepare and process purchase orders and requisitions in accordance with company guidelines.
- Maintain accurate records of all procurement transactions, including orders, deliveries, and invoices.
- Liaise with suppliers to track orders, confirm delivery schedules, and resolve any discrepancies.
- Coordinate with various internal departments (e.g., F&B, Housekeeping, Maintenance) to understand their material and supply requirements.
- Conduct basic market research to identify potential suppliers and compare prices, quality, and delivery terms.
- Assist in managing inventory levels and conducting periodic stock counts to ensure accuracy.
- Ensure compliance with all relevant procurement policies, procedures, and ethical standards.
- Perform general office duties such as filing, data entry, and responding to procurement-related inquiries.
Required Skills
- Proven experience in an administrative or office support role, preferably in procurement.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Good communication and interpersonal skills, both written and verbal in English and Swahili.
- Ability to work independently and as part of a team in a dynamic environment.
- Basic understanding of procurement processes and principles.
Preferred Qualifications
- A diploma or certificate in Procurement, Supply Chain Management, Business Administration, or a related field.
- Previous experience in the hospitality industry, particularly in a resort or hotel setting.
- Familiarity with inventory management software or procurement systems.
- Ability to negotiate with suppliers and build strong professional relationships.
Perks & Benefits
- Competitive monthly salary.
- Opportunity to work in a beautiful beachfront resort environment.
- Complimentary staff meals during working hours.
- Access to ongoing training and professional development programs.
- Potential for career advancement within the resort or hospitality group.
- Supportive and collaborative team culture.
- Staff discounts on resort services.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a cover letter detailing their relevant experience and why they are a suitable fit for this role. Please ensure your application highlights your proficiency in administrative tasks and your understanding of procurement principles. Click on the link below to apply.