About Company
At Career.zycto, we are a dynamic and forward-thinking organization dedicated to optimizing operational excellence. Joining our team means becoming part of an innovative environment where fresh perspectives are celebrated, and career growth is actively fostered. We empower our employees to learn, develop new skills, and contribute meaningfully from day one. For an Entry Level Production Workflow Assistant, Career.zycto offers an unparalleled opportunity to dive into real-world projects, refine organizational talents, and build a strong foundation for a thriving professional journey in a supportive and collaborative setting. Your ideas will matter here.
Job Description
Are you a highly organized individual with a keen eye for detail, eager to kickstart your career in a dynamic and fast-paced production environment? Career.zycto is seeking a motivated and enthusiastic Entry Level Production Workflow Assistant to join our growing team in Sandy Hill, Ottawa. This is an incredible opportunity for someone looking to gain hands-on experience in managing and streamlining operational processes, contributing directly to our efficiency and success from day one.
As a Production Workflow Assistant, you will play a crucial role in ensuring the smooth and efficient flow of information and materials through our diverse production pipelines. Your daily activities will span a wide range of essential tasks, from meticulous initial data entry and document preparation, to diligently tracking project progress, and proactively coordinating with various internal and external stakeholders. This position is perfect for a recent graduate or an individual with limited professional experience who possesses a strong work ethic, a proactive attitude, and an undeniable desire to learn and grow within a supportive and innovative team environment.
Working closely with our experienced production managers and senior staff, you will offer vital administrative support and be instrumental in helping us implement, maintain, and continually improve effective workflow systems. Your ability to manage multiple concurrent tasks, prioritize effectively under pressure, and communicate clearly and concisely across different levels of the organization will be absolutely key to your success and professional development in this role. We are specifically looking for someone who is not afraid to ask insightful questions, takes decisive initiative, and is genuinely excited about understanding and optimizing the intricate details of operational management. Career.zycto is deeply committed to nurturing talent and fostering a culture of continuous learning; this role provides a robust learning curve with ample opportunities for both formal and informal professional development, paving the way for significant career advancement. If you’re ready to roll up your sleeves, contribute meaningfully, and become an integral part of a forward-thinking team that values innovation, precision, and collaborative problem-solving, we strongly encourage you to apply and help us shape the future of our production excellence. Join us in making a tangible impact on our operational efficiency and overall company growth.
Key Responsibilities
- Assist in the coordination and tracking of production projects from inception to completion, ensuring all phases adhere to established timelines.
- Maintain and update detailed production schedules, proactively identifying potential bottlenecks or delays and communicating them to the team.
- Process, organize, and archive production-related documents, data, and digital assets with meticulous attention to detail and accuracy.
- Facilitate clear and effective communication between various departments, including production, design, sales, and quality control, to ensure seamless workflow and information exchange.
- Prepare comprehensive reports on production status, efficiency metrics, and resource allocation for management review and strategic planning.
- Support the implementation, documentation, and continuous improvement of workflow systems and standard operating procedures.
- Conduct thorough quality checks on outgoing materials, data, and information to maintain the highest standards of accuracy and integrity.
- Assist with inventory management of production supplies and materials, including monitoring stock levels and initiating reorders as needed.
- Actively participate in team meetings, contributing constructive ideas for process optimization and collaborative problem-solving.
- Undertake general administrative tasks, such as scheduling, data entry, and correspondence, to provide robust support to the wider production team.
Required Skills
- Exceptional organizational and time management abilities, with a proven capacity to manage multiple priorities.
- Strong attention to detail and a commitment to accuracy in all tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data management and communication.
- Excellent written and verbal communication skills, with the ability to convey information clearly and concisely.
- Ability to work effectively both independently and collaboratively within a dynamic team environment.
- A proactive attitude, strong initiative, and an eagerness to learn new systems, software, and processes.
- Demonstrated problem-solving aptitude with a logical and analytical approach.
- High school diploma or equivalent educational background.
Preferred Qualifications
- Post-secondary education (diploma or degree) in business administration, operations management, project management, or a related field.
- Familiarity with project management software (e.g., Asana, Trello, Jira) is considered a significant asset.
- Previous administrative, clerical, or office support experience (volunteer or paid internships included).
- Basic understanding of production workflow concepts, lean principles, or process improvement methodologies.
Perks & Benefits
- Comprehensive health, dental, and vision benefits package starting from day one.
- Generous paid time off, including vacation days, sick leave, and statutory holidays.
- Extensive opportunities for professional development, training workshops, and industry certifications.
- Structured mentorship programs designed to support entry-level professionals in their career growth.
- A highly collaborative, inclusive, and supportive work environment that values every team member's contribution.
- Convenient location in Sandy Hill, Ottawa, with excellent access to public transportation and local amenities.
- Employee assistance program (EAP) providing confidential support and resources.
- Regular team-building events, social gatherings, and company-wide celebrations.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a concise cover letter. Please use your cover letter to outline your interest in this entry-level role, highlight how your skills align with the responsibilities, and share any relevant experiences, even if non-traditional, that demonstrate your potential. We look forward to reviewing your application!
