About Company
As a Project Coordinator joining Career.zycto, you’ll discover a dynamic environment where your organizational prowess is not just valued but essential. We are a forward-thinking firm deeply rooted in the Escondido construction landscape, known for delivering high-quality projects on time and within budget. At Career.zycto, we believe in empowering our team members, fostering growth, and celebrating collaborative success. Our culture emphasizes innovation, client satisfaction, and providing the tools necessary for you to excel and build a rewarding career in construction administration.
Advertisement
Job Description
Are you a highly organized, detail-oriented professional with a passion for supporting successful construction projects? Career.zycto is seeking an exceptional Project Coordinator to join our vibrant team in Escondido, California. This critical on-site role is the backbone of our project management efforts, ensuring seamless communication, meticulous documentation, and efficient workflow from inception to completion.
In this pivotal position, you will work closely with Project Managers, field superintendents, clients, and vendors to maintain project schedules, budgets, and administrative tasks. Your ability to anticipate needs, manage multiple priorities, and maintain a high level of accuracy will be paramount. You’ll be instrumental in handling requests for information (RFIs), submittals, change orders, contracts, and other vital project correspondence, ensuring all documentation is processed, distributed, and archived correctly. This isn’t just a clerical role; it’s a strategic support function that directly impacts our ability to deliver outstanding results and maintain our reputation for excellence.
We’re looking for someone who thrives in a fast-paced environment, can problem-solve proactively, and possesses excellent interpersonal skills. You’ll be the central point of contact for administrative inquiries, helping to streamline operations and keep projects on track. If you’re eager to contribute your organizational talents to a company that values precision, teamwork, and client satisfaction, and you’re ready to grow your career within the construction industry, we encourage you to apply. Join Career.zycto and become a vital part of building the future of Escondido, one successful project at a time.
Advertisement
Key Responsibilities
- Manage and maintain comprehensive project documentation, including RFIs, submittals, change orders, contracts, drawings, and specifications.
- Assist Project Managers with schedule monitoring, budget tracking, and preparation of progress reports.
- Coordinate and schedule project meetings, prepare agendas, and distribute minutes to all stakeholders.
- Serve as a central point of contact for internal teams, clients, vendors, and subcontractors regarding project-related inquiries.
- Process invoices, purchase orders, and expense reports, ensuring accuracy and adherence to company policies.
- Facilitate timely communication flow between office staff, field teams, and external partners.
- Support the bid process by assisting with document preparation and distribution to subcontractors.
- Maintain organized digital and physical filing systems for all project-related materials.
- Assist in the preparation of project close-out documents and ensure all necessary paperwork is completed.
- Perform general administrative duties to support the efficient operation of the construction office.
Required Skills
- Minimum of 3 years of experience in a Project Coordinator or similar administrative role, preferably within the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational skills with a strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment.
- Strong problem-solving abilities and a proactive work ethic.
- Ability to read and understand basic construction documents and terminology.
- High level of professionalism and interpersonal skills to interact with diverse stakeholders.
Preferred Qualifications
- Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field.
- Experience with construction management software (e.g., Procore, Viewpoint, PlanGrid).
- Knowledge of local building codes, regulations, and construction industry best practices.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company matching contributions.
- Opportunities for professional development and career advancement.
- A collaborative and supportive work environment.
- On-site parking.
- Regular company social events and team-building activities.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are an ideal fit for this role. Please highlight your experience as a Project Coordinator in a construction setting by clicking on the application link below.
