About Company
Somerset West Community Health Centre (SWCHC) is a vibrant, multi-service agency dedicated to improving the health and well-being of people living in our diverse communities. We offer a wide range of services, including primary health care, health promotion, community development, and social services, all delivered with a client-centred approach. Our commitment extends to fostering an inclusive environment where every individual feels valued and supported. Join our team and contribute to meaningful initiatives that make a tangible difference in people’s lives in the Ottawa area.
Job Description
Are you a highly organized and enthusiastic individual looking to kickstart your career in project management within a community-focused environment? Somerset West Community Health Centre is seeking a dedicated Project Management Aide to join our dynamic team in Chinatown, Ottawa. This entry-level position is an exceptional opportunity for a motivated individual to gain hands-on experience in supporting various health and social programs from a project management perspective.
In this role, you will be instrumental in ensuring the smooth execution of projects by providing comprehensive administrative and coordination support. You will work closely with Project Managers and various team leads, assisting with planning, execution, and monitoring of project activities. This is more than just an administrative role; it’s a chance to learn the intricacies of project lifecycle management, contribute to initiatives that directly benefit the community, and develop valuable skills that will form the foundation of a successful career. We are looking for someone eager to learn, proactive, and passionate about community well-being. If you thrive in a collaborative setting, possess excellent organizational skills, and are ready to contribute to impactful projects, we encourage you to apply and grow with us.
Key Responsibilities
- Provide administrative support to Project Managers, including scheduling meetings, preparing agendas, and drafting meeting minutes.
- Assist in the creation and maintenance of project documentation, such as project plans, schedules, and reports.
- Monitor project timelines and deliverables, flagging potential issues to the Project Manager.
- Facilitate communication among project stakeholders, ensuring timely information flow.
- Organize and maintain project files, both physical and digital, ensuring accessibility and adherence to data management protocols.
- Assist with data entry and analysis related to project progress and outcomes.
- Support the coordination of project-related events, workshops, or training sessions.
- Conduct preliminary research to gather information pertinent to ongoing projects.
- Assist with budget tracking and expense reconciliation for smaller project components.
- Contribute to the development of presentations and communication materials for project updates.
Required Skills
- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational and time management skills with strong attention to detail.
- Strong written and verbal communication skills in English.
- Ability to work effectively both independently and as part of a team.
- Demonstrated ability to manage multiple tasks and prioritize effectively.
- A proactive attitude and willingness to learn.
Preferred Qualifications
- Post-secondary diploma or certificate in Business Administration, Office Administration, or a related field.
- Basic understanding of project management principles or methodologies.
- Previous experience in an administrative support role, ideally within a non-profit or community service setting.
- Bilingualism (English and French) is considered a strong asset.
- Familiarity with project management software (e.g., Asana, Trello) is a plus.
Perks & Benefits
- Comprehensive health and dental benefits package.
- Generous paid time off and sick leave policies.
- Opportunities for professional development and continuous learning.
- Supportive and inclusive work environment.
- Access to an Employee Assistance Program (EAP).
- Contribution to a meaningful cause and direct impact on community well-being.
How to Apply
To apply for this exciting Project Management Aide position, please click on the application link below. Ensure your resume and cover letter clearly outline your relevant skills and experience and your interest in working with Somerset West Community Health Centre. We thank all applicants for their interest; however, only those selected for an interview will be contacted.