About Company
Empowering career journeys across various industries, Career.zycto specializes in connecting exceptional talent with forward-thinking organizations. We pride ourselves on understanding the unique dynamics of the project management landscape, identifying roles where your skills can truly shine and evolve. For a Project Management Assistant, our extensive network and personalized approach mean access to diverse projects and supportive environments. We partner with companies that value adaptability, efficiency, and a proactive mindset, ensuring you find a position that not only fits your current expertise but also offers significant growth opportunities. Join us to discover your next impactful career step.
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Job Description
Are you a highly organized and proactive individual with a keen eye for detail and a passion for project success? Career.zycto is seeking a dedicated and adaptable Project Management Assistant to join a dynamic team in Burke Mountain, Coquitlam. This is a fantastic opportunity for someone looking to contribute significantly to various projects while enjoying the flexibility of a work schedule that respects your work-life balance.
In this pivotal role, you will be instrumental in supporting project managers across multiple initiatives, ensuring seamless execution from initiation to completion. Your primary mission will be to streamline processes, manage critical documentation, facilitate clear communication, and track project progress diligently. We understand that life happens, which is why this position offers flexible hours, empowering you to manage your time effectively and contribute your best work when you are most productive. This isn’t just an administrative role; it’s a chance to immerse yourself in the world of project management, learn best practices, and grow your expertise within a supportive environment.
You will be the backbone of our project teams, providing essential support that keeps everything on track. From coordinating meetings and preparing detailed reports to managing timelines and assisting with resource allocation, your organizational prowess will be critical. This role requires someone who can anticipate needs, problem-solve proactively, and communicate effectively with stakeholders at all levels. You’ll gain exposure to diverse project methodologies and tools, enhancing your professional toolkit. If you thrive in a fast-paced environment, are eager to learn, and possess excellent interpersonal skills, we want to hear from you. Join us and become an integral part of delivering successful projects that make a real impact. Your ability to adapt and prioritize tasks independently will be highly valued, especially with the flexible hours model, as you contribute to a variety of exciting ventures within our portfolio. We are committed to fostering a culture of collaboration and continuous improvement, where your contributions are recognized and your professional development is encouraged. This is your opportunity to play a vital role in our collective success, offering both challenging work and a balanced lifestyle.
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Key Responsibilities
- Assist Project Managers in planning, executing, and monitoring projects.
- Prepare and maintain project documentation, including schedules, reports, and meeting minutes.
- Coordinate and schedule meetings, workshops, and team gatherings, ensuring all logistical requirements are met.
- Facilitate internal and external communication, serving as a point of contact for project-related inquiries.
- Track project progress, identify potential deviations, and assist in implementing corrective actions.
- Support the creation and maintenance of project budgets, tracking expenditures, and generating financial reports.
- Manage project calendars, deadlines, and deliverables to ensure timely completion of tasks.
- Contribute to risk identification and mitigation strategies.
- Provide administrative support to the project team as needed, leveraging flexible hours for optimal efficiency.
Required Skills
- Proven organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management principles and basic methodologies.
- Strong time management and prioritization skills, especially for flexible work.
- Ability to work independently and as part of a team.
- Detail-oriented with a high degree of accuracy.
Preferred Qualifications
- Post-secondary education in Business Administration, Project Management, or a related field.
- Experience with project management software (e.g., Asana, Trello, Jira).
- Certified Associate in Project Management (CAPM) certification or equivalent.
- Experience in a specific industry relevant to project work (e.g., tech, construction, marketing).
- Familiarity with agile project management methodologies.
Perks & Benefits
- Competitive salary package.
- Flexible working hours to support work-life balance.
- Comprehensive health and dental benefits.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Paid time off and holidays.
- Hybrid work model flexibility.
How to Apply
To embark on this exciting opportunity as a Project Management Assistant with flexible hours, please click on the application link below to submit your resume and cover letter. Ensure your application highlights your organizational skills and experience relevant to project support. We encourage all qualified candidates to apply promptly.
