About Company
Are you ready to be the backbone of successful project delivery? At Career.zycto, we empower businesses by connecting them with top-tier talent, ensuring seamless operations and achieving ambitious goals. We pride ourselves on fostering environments where precision, initiative, and dedication are recognized and rewarded. As a Project Tracking Assistant, you’ll find a collaborative space designed for you to refine your organizational skills, contribute directly to impactful projects, and grow alongside a team that values your meticulous approach. Join us and play a pivotal role in driving client success.
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Job Description
Are you an impeccably organized and proactive individual with a keen eye for detail, ready to make an immediate impact? Career.zycto is actively seeking a highly motivated Project Tracking Assistant to join a dynamic team in Lethbridge, Alberta. This pivotal role is perfect for someone eager to dive into the fast-paced world of project management, providing essential support that ensures projects stay on course, on time, and within budget. If you thrive in a supportive environment where your organizational prowess directly contributes to success, and you’re looking for a role that offers both challenge and growth, we invite you to explore this exciting opportunity.
As a Project Tracking Assistant, you will be instrumental in the day-to-day coordination and administrative support of various projects across different client portfolios. You will act as a central hub for project information, meticulously monitoring progress against established timelines, maintaining comprehensive and accurate documentation, and facilitating clear, concise communication among team members, clients, and other relevant stakeholders. Your ability to track multiple moving parts, anticipate potential roadblocks, and proactively assist in problem-solving will be invaluable. This role goes beyond simple administrative duties; it’s about being a critical partner in project success, providing the backbone of data and coordination that empowers project managers to achieve their strategic objectives. We are looking for a candidate who is not only skilled in managing information and utilizing project management tools but also possesses a genuine enthusiasm for continuous learning and contributing positively to a collaborative team culture. Join us and help bring ambitious projects to life, seeing your efforts translate directly into tangible, successful outcomes.
Key Responsibilities
- Meticulously monitor and track project progress against established timelines, milestones, and budgets using designated software.
- Maintain comprehensive and up-to-date project documentation, including schedules, reports, risk logs, and resource allocations.
- Prepare and disseminate regular project status reports, summaries, and presentations to project managers and stakeholders.
- Coordinate and schedule project meetings, prepare agendas, record detailed minutes, and track action items to ensure timely completion.
- Assist in identifying potential project risks, issues, and dependencies, and support the team in developing mitigation strategies.
- Provide administrative support to project managers, including calendar management, expense reporting, and communication drafting.
- Facilitate clear and consistent communication channels between project team members, external vendors, and clients.
- Support the onboarding of new project team members by providing access to relevant project information and tools.
Required Skills
- Proficiency in project management software (e.g., Microsoft Project, Asana, Jira, Trello).
- Exceptional organizational and time management abilities with a proven track record.
- Excellent written and verbal communication skills, capable of conveying complex information clearly.
- Acute attention to detail and accuracy in data entry and documentation.
- Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Ability to work effectively both independently and collaboratively within a fast-paced team environment.
- Strong problem-solving skills and a proactive approach to challenges.
Preferred Qualifications
- Post-secondary education (diploma or degree) in Business Administration, Project Management, or a related field.
- Minimum of 1 year of proven experience in an administrative or project-based support role.
- Familiarity with project management methodologies such as Agile, Scrum, or Waterfall.
- Certification or coursework in Project Management (e.g., CAPM, PMP aspirant) is considered an asset.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health, dental, and vision benefits program.
- Opportunities for professional development and continuous learning.
- A supportive, dynamic, and collaborative work environment.
- Generous paid time off and holiday schedule.
- Employee assistance program for personal and professional support.
- Conveniently located office in Lethbridge with accessible amenities.
How to Apply
Ready to take on this exciting challenge? We encourage all qualified applicants to click on the application link below to submit their resume and a brief cover letter outlining their relevant experience and why they are the perfect fit for this Project Tracking Assistant role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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