About Company
Qualico Communities is a leading developer dedicated to creating vibrant, sustainable, and family-friendly neighbourhoods across Western Canada. For over 70 years, we’ve been building more than just homes; we’ve been building communities where people can thrive, grow, and make lasting memories. Our commitment to quality, innovation, and community engagement sets us apart. We believe in fostering a collaborative and supportive work environment where every team member contributes to our shared vision of excellence. Joining Qualico means becoming part of a legacy of thoughtful development and a team passionate about shaping the future of urban living in places like Sunset Ridge. We pride ourselves on our integrity, our strong relationships with partners and residents, and our unwavering dedication to delivering exceptional value in every project.
Job Description
Qualico Communities is seeking a highly organized and detail-oriented Project Tracking Coordinator to join our dynamic team in the Calgary region, supporting our developments including the beautiful Sunset Ridge community. In this crucial role, you will be instrumental in ensuring the smooth progression and timely completion of our various community development projects. You will be responsible for meticulously tracking project milestones, schedules, and deliverables, providing vital support to project managers and the broader development team. This position requires a proactive individual with exceptional communication skills, a keen eye for detail, and a strong ability to manage data and generate insightful reports. You will be the central point for project information, working across departments to gather updates, identify potential roadblocks, and ensure all stakeholders are aligned. If you thrive in a fast-paced environment, possess excellent analytical capabilities, and are passionate about contributing to the creation of thriving communities, we encourage you to apply and become a key player in our success.
Key Responsibilities
- Develop, maintain, and update comprehensive project schedules, tracking key milestones and dependencies across multiple projects.
- Monitor project progress against established timelines, identifying potential delays and escalating issues to Project Managers.
- Compile and distribute regular project status reports, including progress summaries, risk assessments, and resource utilization.
- Coordinate with various internal departments (e.g., engineering, sales, marketing, land development) and external contractors to gather project updates and information.
- Maintain accurate and up-to-date project documentation, ensuring all records are organized and easily accessible.
- Assist in the preparation of project plans, presentations, and other communication materials for internal and external stakeholders.
- Facilitate project meetings, document minutes, and track action items to ensure timely completion.
- Implement and refine project tracking tools and methodologies to enhance efficiency and accuracy.
- Support Project Managers in budget tracking, change order management, and forecasting as required.
- Conduct data analysis to identify trends, performance metrics, and areas for improvement within project workflows.
Required Skills
- Minimum 3 years of experience in a project coordination, project tracking, or similar administrative role.
- Proficiency in Microsoft Office Suite, especially Excel (advanced functions), Word, and PowerPoint.
- Demonstrated experience with project management software (e.g., Microsoft Project, Asana, Trello, or similar).
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Strong verbal and written communication skills for interacting with diverse stakeholders.
- Acute attention to detail and a commitment to accuracy in data management and reporting.
- Ability to work independently as well as collaboratively within a team environment.
- Problem-solving aptitude with a proactive approach to identifying and addressing issues.
Preferred Qualifications
- Post-secondary education in Business Administration, Project Management, or a related field.
- Experience in the residential development, construction, or real estate industry.
- Familiarity with the Calgary/Cochrane market and community development processes.
- PMP or CAPM certification, or working towards one.
- Experience with CRM systems and/or enterprise resource planning (ERP) software.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision benefits package.
- RRSP matching program to support your financial future.
- Generous paid time off, including vacation and sick leave.
- Opportunities for professional development and continuous learning.
- A dynamic and supportive work environment with a focus on teamwork.
- Employee assistance program for personal and professional support.
- Contribution to impactful community development projects.
- Modern office amenities and a collaborative workspace.
How to Apply
Interested candidates are invited to submit their detailed resume and a cover letter outlining their qualifications and experience relevant to this role. Please ensure your application highlights your proficiency in project tracking and coordination. To apply, please click on the application link below. We thank all applicants for their interest; however, only those selected for an interview will be contacted.