About Company
Are you ready to elevate your career in property management? Career.zycto offers a dynamic environment where your expertise in facilities coordination will directly impact our operational excellence and tenant satisfaction. We are a forward-thinking organization dedicated to creating exceptional commercial and residential spaces across New South Wales. Joining our team means collaborating with passionate professionals, leveraging innovative solutions, and contributing to a portfolio that prides itself on quality and efficiency. We value proactive problem-solvers who thrive in a fast-paced setting and are eager to grow. Your skills are key to maintaining our high standards and ensuring seamless operations for our diverse properties.
Advertisement
Job Description
Career.zycto is seeking a dedicated and proactive Property Facilities Coordinator to join our vibrant team in the heart of Wollongong CBD. This pivotal full-time role is essential for ensuring the smooth and efficient operation of our diverse property portfolio, encompassing both commercial and residential assets. As a Property Facilities Coordinator, you will be at the forefront of maintaining the highest standards of our facilities, directly contributing to occupant satisfaction and asset longevity. You will manage a wide array of tasks, from coordinating routine maintenance and emergency repairs to liaising with contractors, tenants, and internal stakeholders. This is a fantastic opportunity for an organised, detail-oriented professional with a passion for property management and a commitment to operational excellence.
Your day-to-day will be dynamic and challenging, requiring strong problem-solving skills and the ability to prioritise effectively under pressure. You will be responsible for ensuring compliance with health, safety, and environmental regulations across all managed properties, implementing best practices, and continuously seeking ways to improve facility operations. We are looking for someone who can not only react to immediate needs but also anticipate future requirements, developing preventative maintenance schedules and contributing to long-term strategic planning. This role demands excellent communication skills, as you will be the primary point of contact for many facilities-related inquiries, requiring diplomacy and clarity in all interactions. If you are eager to take ownership, drive efficiency, and play a crucial role in maintaining premium property standards, we encourage you to apply and become an integral part of the Career.zycto success story.
Key Responsibilities
- Coordinate and oversee all aspects of facilities maintenance, including preventative and reactive works, across a varied property portfolio.
- Manage relationships with external contractors, ensuring service level agreements are met, and work is completed to high standards and within budget.
- Act as the primary point of contact for tenant and occupant requests related to facility services, ensuring timely and effective resolution.
- Conduct regular site inspections to identify maintenance needs, assess compliance with safety standards, and recommend improvements.
- Administer facility management software and systems, accurately recording maintenance activities, costs, and contractor details.
- Assist in the development and implementation of facility management policies, procedures, and best practices.
- Prepare reports on facility performance, expenditure, and project status for management review.
- Ensure all facility operations comply with relevant WHS (Work Health and Safety) regulations and environmental standards.
- Procure materials and equipment necessary for maintenance tasks, optimising cost-efficiency without compromising quality.
- Participate in emergency response planning and coordinate actions during critical incidents impacting facilities.
Required Skills
- Minimum 2 years of experience in property management, facilities coordination, or a similar role.
- Demonstrated ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.
- Strong understanding of building maintenance, including mechanical, electrical, and plumbing systems.
- Excellent communication, interpersonal, and negotiation skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Valid Australian Driver's License.
- Sound knowledge of WHS regulations and building codes.
- Experience with facility management software (e.g., CMMS) highly regarded.
Preferred Qualifications
- Tertiary qualification in Property Management, Facilities Management, or a related discipline.
- Trade background or certifications in a relevant field (e.g., electrical, plumbing, HVAC).
- Experience with budget management and cost control in a facilities context.
- Familiarity with the Wollongong property market and local contractors.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Opportunities for professional development and career advancement within a growing company.
- Supportive and collaborative team environment.
- Modern office facilities in Wollongong CBD.
- Access to a comprehensive employee assistance program.
- Work-life balance initiatives.
How to Apply
Interested candidates are invited to submit their application, including a cover letter and a detailed resume, through the provided application link. Please ensure your application highlights your relevant experience and qualifications for this role. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Click on the link below to apply for the job.
Advertisement
