About Company
A dynamic environment awaits the meticulous Property Facilities Coordinator at Career.zycto. We are a forward-thinking firm dedicated to optimizing property operations and ensuring seamless environments for our diverse portfolio across Baden-Württemberg. Here, your organizational prowess and proactive approach will directly contribute to our clients’ satisfaction and our operational excellence. Join a team where your expertise in facility management is highly valued, fostering continuous improvement and sustainable practices. We believe in empowering our employees, offering avenues for professional growth and recognition in a supportive culture. Your impact will be immediate and visible.
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Job Description
Career.zycto is seeking a highly organized and proactive Property Facilities Coordinator to join our growing team in Tübingen. This is an exciting opportunity for an individual with a keen eye for detail and a passion for creating efficient and well-maintained property environments. As a Property Facilities Coordinator, you will be instrumental in overseeing the daily operational aspects of our managed properties, ensuring compliance with all regulatory standards, and delivering exceptional service to our tenants and clients.
You will be the central point of contact for various stakeholders, including tenants, contractors, and internal teams, coordinating a wide range of facility services from routine maintenance to emergency repairs. This role demands strong problem-solving skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced setting. We are looking for someone who thrives on creating structured systems, optimizing workflows, and ensuring that all facilities operate at peak efficiency and safety. Your contribution will directly impact the longevity and value of our properties, as well as the comfort and satisfaction of their occupants. If you are a dedicated professional ready to take on a pivotal role in property management and contribute to a company that values innovation and excellence, we encourage you to apply. We offer a supportive team environment where your skills will be continually developed and your contributions recognized.
Key Responsibilities
- Coordinate and oversee all aspects of facilities management for a portfolio of properties, including preventative maintenance, repairs, and tenant improvement projects.
- Act as the primary point of contact for tenant inquiries and service requests, ensuring timely and effective resolution.
- Manage relationships with external vendors and contractors, including negotiation of service agreements, scheduling, and oversight of their performance to ensure quality and cost-effectiveness.
- Conduct regular property inspections to identify maintenance needs, safety hazards, and areas for improvement, documenting findings and initiating corrective actions.
- Maintain accurate records of all maintenance activities, service contracts, property documentation, and expenditures using facility management software.
- Assist in the development and implementation of facility policies, procedures, and best practices to enhance operational efficiency and compliance.
- Monitor utility consumption and identify opportunities for energy conservation and sustainable practices.
- Prepare detailed reports on facility performance, budgets, and project statuses for senior management.
- Ensure compliance with all local health, safety, environmental, and building regulations.
- Coordinate space planning, office moves, and furniture installations as required.
Required Skills
- Proven experience (minimum 2 years) in property management, facilities coordination, or a related field.
- Strong understanding of building systems, maintenance practices, and safety regulations.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in German and English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with facility management software (e.g., CMMS).
- Demonstrated ability to negotiate with vendors and manage contractor relationships.
- Problem-solving aptitude and the ability to work independently as well as part of a team.
- Valid driver’s license and willingness to travel between properties in the region.
Preferred Qualifications
- Bachelor's degree in Real Estate, Business Administration, Facilities Management, or a related discipline.
- Certification in Facilities Management (e.g., FMP, CFM) or a relevant trade.
- Experience with sustainability initiatives and energy efficiency programs.
- Knowledge of local German building codes and compliance requirements.
- Familiarity with financial reporting and budget management in a facilities context.
Perks & Benefits
- Competitive annual salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and public holidays.
- Opportunities for professional development and continuous learning.
- Company-sponsored training and certification programs.
- A supportive and collaborative work environment.
- Access to modern tools and technology.
- Employee assistance program.
- Company events and team-building activities.
How to Apply
Ready to make a significant impact at Career.zycto? We invite you to submit your application by clicking the link below. Please include a detailed resume and a cover letter outlining your experience and why you are the ideal candidate for this role. We look forward to reviewing your application!
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