About Company
KEI Property Management is a dynamic and reputable property management firm dedicated to providing comprehensive and exceptional real estate services across Jamaica. With a strong commitment to client satisfaction and property value enhancement, we specialize in managing a diverse portfolio of residential and commercial properties. Our team prides itself on efficiency, transparency, and proactive solutions, ensuring that every property under our care is maintained to the highest standards. We believe in fostering long-term relationships with property owners and tenants alike, built on trust and mutual respect. At KEI Property Management, you’ll join a professional environment where your contributions are valued, and your growth is encouraged. We are at the forefront of the property management industry in Jamaica, leveraging innovative practices and a deep understanding of the local market to deliver unparalleled service. Our mission is to simplify property ownership and maximize returns for our clients, making us a trusted partner in the real estate landscape.
Job Description
Are you an organized, detail-oriented individual with a passion for real estate and customer service? KEI Property Management is seeking a dedicated Part-Time Property Management Assistant to join our thriving team in St. Andrew. This is an exciting opportunity for someone looking to contribute to a fast-paced environment and gain valuable experience in the property management sector. As a Property Management Assistant, you will play a crucial role in supporting our Property Managers with day-to-day operations, ensuring the smooth and efficient running of our property portfolio. Your responsibilities will span administrative support, tenant relations, vendor coordination, and basic financial tasks. We are looking for a proactive individual who can manage multiple tasks with precision, communicate effectively, and maintain a high level of professionalism at all times. This part-time position offers flexible hours, making it ideal for someone balancing other commitments while seeking meaningful professional engagement. You will be an integral part of a team committed to excellence, learning the intricacies of property maintenance, lease administration, and client communication. If you are eager to develop your skills within a supportive and growing company, and have a keen interest in the Jamaican real estate market, we encourage you to apply. Join us and help us continue to provide top-tier property management services and maintain the high standards our clients expect.
Key Responsibilities
- Provide comprehensive administrative support to Property Managers, including scheduling appointments, preparing correspondence, and maintaining organized filing systems for property documents.
- Assist with tenant inquiries, concerns, and requests, ensuring timely, professional, and courteous resolution to foster positive tenant relations.
- Coordinate effectively with various vendors and contractors for property maintenance and repairs, including obtaining competitive quotes and scheduling services.
- Process invoices, assist in rent collection, and perform basic bookkeeping tasks under the supervision of the finance or property management team.
- Conduct routine property inspections, document findings, and follow up on maintenance requests to ensure property standards are met.
- Prepare and accurately distribute notices, communiques, and other essential tenant-related documents in a timely manner.
- Maintain precise and up-to-date property records, databases, and digital files.
- Assist in the preparation and review of lease agreements, renewals, and other contractual documents.
- Support marketing efforts for vacant units, including updating property listings, coordinating showings for prospective tenants, and preparing promotional materials.
- Handle incoming calls and emails professionally, directing them to the appropriate personnel and ensuring no query goes unanswered.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for daily administrative tasks.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Strong verbal and written communication abilities, crucial for client and vendor interactions.
- Demonstrated ability to multitask and manage various responsibilities efficiently in a dynamic environment.
- Impeccable attention to detail and a high level of accuracy in all tasks.
- A strong customer service-oriented approach combined with a professional and friendly demeanor.
- Basic understanding of administrative processes, office procedures, and data entry.
Preferred Qualifications
- Associate’s degree or diploma in Business Administration, Real Estate, or a closely related field.
- Previous experience (at least 1 year) in an administrative or customer service role, with a preference for experience within real estate or property management.
- Familiarity with property management software (e.g., AppFolio, Buildium, Yardi) is a plus.
- Basic knowledge of local real estate laws, regulations, and market trends in Jamaica.
- Ability to work effectively both independently and collaboratively as part of a team.
Perks & Benefits
- Competitive part-time salary commensurate with experience.
- Outstanding opportunity to gain invaluable, hands-on experience in the thriving real estate sector.
- Flexible working hours to promote a healthy work-life balance.
- Access to professional development and continuous training opportunities.
- A supportive, collaborative, and professional team environment.
- Exposure to a diverse and expanding portfolio of residential and commercial properties.
- Centrally located office with convenient access to public transportation routes.
How to Apply
Interested candidates are invited to click the application link below to submit their resume and a concise cover letter. Your cover letter should detail your relevant experience, highlight your skills, and explain why you believe you are the ideal candidate for this Property Management Assistant role at KEI Property Management. We thank all applicants for their interest; however, only those candidates who are shortlisted for an interview will be contacted.