About Company
Embark on your real estate career with Career.zycto, a dynamic firm dedicated to fostering growth and excellence in property management. We cultivate a supportive environment where new talent thrives, offering unparalleled opportunities to learn the intricacies of property operations from seasoned professionals. Joining our team means becoming an integral part of a forward-thinking organization committed to meticulous property care and tenant satisfaction. This role is perfect for ambitious individuals eager to make a tangible impact and build a strong foundation in a vibrant Toronto market.
Job Description
Are you ready to launch your career in the dynamic world of property management? Career.zycto is seeking a highly motivated and detail-oriented Entry-Level Property Manager Assistant to join our thriving team in Bayview Village, Toronto. This is an exceptional opportunity for an enthusiastic individual eager to learn the ropes of residential or commercial property operations, gain hands-on experience, and grow within a supportive environment. As a Property Manager Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our properties, directly contributing to tenant satisfaction and property value. You will work closely with experienced Property Managers, assisting with a wide range of tasks that touch every aspect of property oversight. This position offers a foundational understanding of the real estate sector, including tenant relations, administrative support, vendor coordination, and basic financial management. If you possess a strong work ethic, excellent organizational skills, and a genuine interest in real estate, we encourage you to apply and begin your journey with us. This is more than just an administrative role; it’s a stepping stone into a rewarding career where your contributions are valued, and your development is prioritized.
Key Responsibilities
- Assist property managers with daily operational tasks, including tenant move-ins and move-outs.
- Handle tenant inquiries, concerns, and maintenance requests promptly and professionally, ensuring high levels of resident satisfaction.
- Coordinate and schedule maintenance and repairs with approved vendors, tracking progress and ensuring timely completion.
- Prepare, review, and process lease agreements, renewals, and other legal documents, ensuring accuracy and compliance.
- Maintain accurate and up-to-date property records, tenant files, and databases.
- Conduct regular property inspections to identify maintenance needs, ensure safety, and uphold property standards.
- Assist with rent collection efforts, follow-up on arrears, and prepare related financial reports.
- Support marketing efforts for vacant units, including showing properties to prospective tenants and processing applications.
- Ensure strict compliance with all relevant property management regulations and landlord-tenant laws in Ontario.
- Perform general administrative duties such as data entry, filing, correspondence, and scheduling appointments.
Required Skills
- Excellent verbal and written communication and interpersonal skills.
- Strong organizational abilities and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to learn new software systems quickly and adapt to evolving processes.
- Customer service-oriented mindset with a positive and helpful attitude.
- Demonstrated problem-solving aptitude and ability to manage multiple tasks.
- High school diploma or equivalent.
Preferred Qualifications
- Post-secondary education in Business Administration, Real Estate, or a related field.
- Previous administrative or customer service experience (even if not property-related).
- Familiarity with property management software (e.g., Yardi, Buildium, AppFolio) is an asset.
- Basic understanding of landlord-tenant laws and regulations in Ontario.
Perks & Benefits
- Competitive entry-level salary with opportunities for performance-based increases.
- Comprehensive health and dental benefits package.
- Opportunities for professional development, training, and industry certifications.
- Supportive and collaborative team environment focused on growth.
- Paid time off, including vacation and sick days, plus recognized holidays.
- Clear pathways for career advancement within the company.
- Modern office located in the vibrant Bayview Village area, accessible by public transit.
How to Apply
Interested candidates are invited to submit their resume and a cover letter detailing their interest in this entry-level role. Please click on the application link below to apply directly. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
