About Company
Looking to kickstart your administrative career in a supportive environment? Career.zycto is dedicated to fostering growth and providing essential support services that empower local communities in Abeokuta. We believe that efficient administration forms the backbone of any successful operation, especially in the public sector. Joining our team means becoming part of an organization that values precision, professionalism, and proactive problem-solving. We offer a structured yet dynamic setting where a Public Office Admin Aide can truly develop their organizational skills and contribute directly to impactful local initiatives. Your expertise will be instrumental in ensuring our daily operations run seamlessly.
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Job Description
Career.zycto is seeking a dedicated and highly organized Public Office Admin Aide to join our bustling team in Adigbe, Abeokuta. This full-time, on-site role is perfect for an individual passionate about public service and eager to provide essential administrative support in a fast-paced office environment. As an Admin Aide, you will be the cornerstone of our daily operations, ensuring smooth workflow and efficient management of public records and communications. You will interact with various stakeholders, including community members, government officials, and internal staff, making excellent interpersonal and communication skills paramount. Your contributions will directly impact our ability to serve the community effectively and maintain the high standards of public service that Career.zycto upholds. We are looking for someone who who can manage multiple tasks with precision, maintain confidentiality, and adapt quickly to evolving priorities. This role offers a unique opportunity to gain valuable experience within the public sector, hone your administrative expertise, and become an integral part of a team committed to excellence and community betterment. If you are a proactive problem-solver with a meticulous eye for detail and a commitment to public service, we encourage you to apply and help us make a tangible difference in Adigbe.
Key Responsibilities
- Manage incoming and outgoing correspondence, including emails, physical mail, and official documents.
- Maintain accurate and organized physical and digital filing systems for public records and administrative documents.
- Assist in preparing reports, presentations, and other official documents as directed by senior staff.
- Schedule and coordinate meetings, appointments, and events, ensuring all necessary materials are prepared.
- Serve as the first point of contact for visitors and callers, providing information and directing inquiries appropriately.
- Support office procurement by managing supplies, stationery, and equipment inventory.
- Handle confidential information with utmost discretion and professionalism.
- Collaborate with team members to ensure efficient office operations and project completion.
- Perform data entry tasks, ensuring accuracy and completeness of information.
- Assist with the preparation and distribution of public notices and community outreach materials.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational and time management abilities.
- Meticulous attention to detail and accuracy.
- Ability to handle confidential information with integrity.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a team.
- Demonstrated ability to multitask and prioritize in a fast-paced environment.
- Basic understanding of office equipment operation (printer, scanner, copier).
Preferred Qualifications
- Associate's degree or equivalent certification in Office Administration, Public Administration, or a related field.
- Previous experience working in a public sector or government office.
- Familiarity with local government protocols and administrative procedures.
- Fluency in Yoruba or other local languages.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance options.
- Paid time off and public holidays.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Direct impact on community development initiatives.
- Convenient on-site location in Adigbe, Abeokuta.
How to Apply
To express your interest in this pivotal role, please click on the application link below. We encourage you to submit your detailed resume and a cover letter outlining your suitability for the Public Office Admin Aide position at Career.zycto. We look forward to reviewing your application.
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