About Company
Imagine thriving in an environment where your administrative prowess directly contributes to tangible growth within the dynamic real estate sector. Career.zycto is a forward-thinking organization dedicated to innovation and excellence, fostering a collaborative culture where every team member is valued. We specialize in empowering businesses and professionals to achieve their maximum potential, particularly within the fast-paced property market of Onitsha. For a real estate administrative aide, this means unparalleled exposure to diverse projects, continuous learning opportunities, and the chance to become an indispensable pivot in our operational success. Join us and shape your career trajectory in a supportive, growth-oriented setting.
Job Description
Career.zycto is seeking a highly organized, proactive, and detail-oriented Real Estate Administrative Aide to join our bustling team in Onitsha Main Town. This full-time position is crucial for ensuring the smooth and efficient operation of our real estate division, providing comprehensive administrative support to agents, brokers, and management. You will be at the heart of daily operations, responsible for managing schedules, preparing essential documentation, coordinating client communications, and maintaining meticulous records. This role demands exceptional multitasking abilities, a keen eye for detail, and a professional demeanor, as you will often be the first point of contact for clients and partners. We are looking for an individual who thrives in a fast-paced environment, possesses strong problem-solving skills, and is eager to contribute significantly to our success.
The Real Estate Administrative Aide will play a pivotal role in streamlining workflows and enhancing overall productivity. Your responsibilities will extend from data entry and document management to assisting with marketing materials and ensuring compliance with real estate regulations. You will be instrumental in scheduling property viewings, preparing offer letters, and managing closing paperwork, all while upholding the highest standards of professionalism and confidentiality. This is more than just an administrative role; it’s an opportunity to immerse yourself in the vibrant real estate market of Onitsha, learn industry best practices, and grow alongside a dedicated team. If you are passionate about real estate, possess superior organizational skills, and are ready to take on a challenging yet rewarding position, we encourage you to apply. This role offers a unique chance to develop a deep understanding of real estate transactions and administrative excellence, paving the way for future career advancement within Career.zycto. Your contribution will directly impact our clients’ satisfaction and our market presence, making you an invaluable asset to our dynamic team. We pride ourselves on creating an inclusive and supportive work environment where your ideas are heard and your professional development is encouraged.
Key Responsibilities
- Manage and organize diaries and appointments for real estate agents and brokers.
- Prepare, edit, and proofread real estate documents, contracts, agreements, and reports.
- Coordinate property viewings, open houses, client meetings, and inspections.
- Handle incoming calls, emails, and correspondence, directing inquiries appropriately and professionally.
- Maintain and update client databases and property listings with accuracy and confidentiality.
- Assist in the preparation of marketing materials, property flyers, and social media content.
- Process invoices, track expenses, and manage office supplies inventory for the real estate department.
- Ensure compliance with all relevant real estate laws, regulations, and company policies.
- Provide general administrative support to the real estate team as needed, including filing and data entry.
- Facilitate smooth communication between clients, agents, legal teams, and external partners.
Required Skills
- Proven experience (2+ years) in an administrative or office support role.
- Exceptional organizational and time-management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication abilities in English.
- High level of attention to detail and accuracy in all tasks.
- Ability to multitask and perform effectively in a fast-paced, dynamic environment.
- Demonstrated discretion and ability to handle confidential information.
- Strong problem-solving capabilities and a proactive approach to work.
Preferred Qualifications
- Previous experience working specifically in the real estate industry or a related field.
- Familiarity with real estate management software or CRM systems.
- Relevant diploma or degree in Business Administration, Secretarial Studies, or a related field.
- Knowledge of local Onitsha real estate market trends and practices.
- Experience with digital marketing tools and social media management for business.
Perks & Benefits
- Competitive salary and potential for performance-based bonuses.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and continuous training.
- A supportive, collaborative, and dynamic work environment.
- Generous paid time off and observance of public holidays.
- Clear career growth pathways within the company's expanding real estate division.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a cover letter detailing their relevant experience and why they are a perfect fit for this pivotal role. Please ensure your application highlights your administrative prowess and keen interest in the real estate sector. Click on the application link below to apply for the job.
