About Company
As the nerve center for professional growth and opportunity, Career.zycto is a dynamic firm dedicated to connecting talent with their ideal career paths across diverse industries. We believe the first impression is paramount, reflecting our commitment to excellence and precision in all our operations. For a Receptionist, this translates into an environment where your organizational prowess and welcoming demeanor are not just valued, but are central to our brand identity, directly contributing to our reputation as a trusted partner in career development. Join a team where your vital role sets the stage for every successful interaction.
Advertisement
Job Description
Are you a highly organized, professional, and client-focused individual with a passion for creating exceptional first impressions? Career.zycto is seeking an enthusiastic and proactive Receptionist to be the welcoming face and efficient backbone of our bustling Belfast office. This pivotal role goes far beyond standard front desk duties; it’s about orchestrating a seamless daily experience for our clients, candidates, and internal team.
As our Receptionist, you will be the first point of contact, embodying the professionalism and warmth that defines Career.zycto. Your day will involve expertly managing a busy switchboard, greeting visitors with a friendly and helpful demeanor, and ensuring our reception area remains immaculate and professional at all times. You’ll be instrumental in managing our meeting rooms, handling incoming and outgoing correspondence, and providing crucial administrative support across various departments.
Beyond traditional reception duties, a significant part of your role will involve client handling and meticulous scheduling. You will coordinate appointments, manage complex calendars, and assist with preparing for client meetings, ensuring all logistical arrangements are flawless. This requires a sharp eye for detail, excellent communication skills, and the ability to anticipate needs before they arise. You’ll work closely with our recruitment consultants and administrative staff, becoming an indispensable part of our operational success. This is an incredible opportunity to thrive in a fast-paced environment where your organizational skills and positive attitude will directly contribute to our mission of facilitating career growth.
Advertisement
If you are a natural communicator, a problem-solver, and someone who takes pride in making every interaction count, we encourage you to apply. Join Career.zycto and become an essential part of a team that values your contribution and supports your professional development.
Key Responsibilities
- Serve as the primary point of contact for all incoming calls and visitors, directing them appropriately and professionally.
- Manage the reception area, ensuring it is tidy, presentable, and reflective of the company's professional image.
- Handle incoming and outgoing mail, deliveries, and courier services efficiently.
- Coordinate and schedule appointments, meetings, and interviews, managing multiple calendars with precision.
- Provide administrative support including data entry, filing, scanning, and preparing documents as required.
- Maintain office supplies inventory, placing orders as needed and ensuring cost-effectiveness.
- Assist with the setup and coordination of meeting rooms, including technology setup and refreshment arrangements.
- Act as a communication hub, relaying messages accurately and promptly to relevant team members.
- Uphold a high level of customer service, addressing inquiries and resolving issues with courtesy and efficiency.
- Contribute to general office upkeep and ensure a smooth, organized operational flow.
Required Skills
- Proven experience as a Receptionist, Front Office Representative, or similar role (minimum 1.5 years).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Exceptional organizational and multitasking abilities.
- Strong client service orientation and professional demeanor.
- Ability to work independently and as part of a team.
- High level of accuracy and attention to detail.
Preferred Qualifications
- Experience with calendar management and scheduling software.
- Previous experience in a recruitment, HR, or professional services environment.
- Knowledge of local administrative protocols and systems.
- A relevant secretarial or administrative qualification.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Generous paid time off and public holidays.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Modern office facilities in a prime Belfast location.
- Regular team social events and activities.
How to Apply
Ready to make a significant impact as the face of Career.zycto? We encourage all qualified candidates to submit their application promptly. Please click on the application link below to apply directly for this exciting opportunity. We look forward to reviewing your application!
