About Company
Ready to kickstart your career in a vibrant, supportive environment? Career.zycto empowers emerging talent to thrive, especially those eager to dive into the fast-paced world of recruitment. We’re a growing firm dedicated to connecting exceptional individuals with their dream roles, and we believe in fostering a culture where every team member contributes significantly. Join a team that values your potential, offers comprehensive training, and provides a clear pathway for professional development. We pride ourselves on creating an inclusive atmosphere where your organizational skills and keen eye for detail will be celebrated and developed. Discover where your journey can begin with us!
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Job Description
Are you a highly organized individual with a keen eye for detail and excellent communication skills, eager to launch your career in a dynamic and supportive environment? Career.zycto is seeking a motivated Recruitment Scheduling Assistant to join our growing team in Hamilton, Ontario. This entry-level position is perfect for someone looking to gain valuable experience in the human resources and recruitment field, with no prior professional experience required. We believe in nurturing talent and providing the tools and training necessary for you to succeed.
As a Recruitment Scheduling Assistant, you will play a crucial role in ensuring a seamless and positive experience for both our candidates and hiring managers. Your primary responsibility will involve coordinating and scheduling interviews, managing calendars, and providing essential administrative support to our recruitment team. This role is far more than just scheduling; it’s about being the backbone of our hiring process, ensuring every interaction is smooth, efficient, and professional. You will be the first point of contact for many candidates, representing Career.zycto with professionalism and warmth. If you are passionate about helping people connect with opportunities, thrive in a fast-paced setting, and possess a proactive mindset, we encourage you to apply. This is an unparalleled opportunity to learn the intricacies of talent acquisition from the ground up, develop critical professional skills, and contribute directly to our mission of connecting great talent with great companies.
Key Responsibilities
- Coordinate and schedule high-volume interviews (phone, virtual, in-person) between candidates and hiring managers across various time zones.
- Manage and maintain complex calendars for recruiters and interviewers, ensuring all appointments are confirmed and conflicts are resolved promptly.
- Serve as the primary point of contact for candidates regarding interview logistics, providing clear instructions and a positive experience.
- Prepare and send interview confirmations, calendar invitations, and relevant materials to candidates and internal stakeholders.
- Handle rescheduling requests professionally and efficiently, minimizing disruption to the hiring process.
- Provide administrative support to the recruitment team, including data entry, updating applicant tracking systems (ATS), and generating reports.
- Assist with onboarding preparation tasks as needed, ensuring a smooth transition for new hires.
- Maintain confidentiality of sensitive candidate and company information.
- Contribute to continuous improvement initiatives for the scheduling process.
Required Skills
- Exceptional organizational and time management abilities.
- Strong verbal and written communication skills.
- Proficiency in Google Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- High level of attention to detail and accuracy.
- Ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Proactive, self-motivated, and able to work independently as well as part of a team.
- A positive attitude and a strong desire to learn and grow.
- High school diploma or equivalent.
Preferred Qualifications
- Some experience in customer service, administration, or office support roles (can be volunteer or part-time).
- Familiarity with Applicant Tracking Systems (ATS) is a plus but not required.
- Post-secondary education (diploma or degree) in a related field (e.g., Business Administration, Human Resources).
Perks & Benefits
- Competitive entry-level salary with growth potential.
- Comprehensive health and dental benefits package.
- Paid time off and company holidays.
- Dedicated mentorship and professional development opportunities.
- A vibrant, collaborative, and supportive work environment.
- Opportunity to make a tangible impact on the company's success.
- Exposure to various aspects of the recruitment industry.
- Modern office space in Hamilton with easy access to public transit.
How to Apply
If you are eager to begin your career in recruitment and believe you have the organizational skills and enthusiasm to excel in this role, we want to hear from you! Please click on the application link below to submit your resume and a brief cover letter outlining your interest and what makes you a great fit for Career.zycto. We look forward to reviewing your application.
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