About Company
Curchods Estate Agents is one of Surrey’s most successful and respected independent estate agencies, with a proud history of helping thousands of clients buy, sell, and let properties across the region. With numerous branches strategically located throughout Surrey and beyond, we combine extensive local knowledge with a commitment to exceptional customer service and innovative marketing strategies. At Curchods, we believe in building long-lasting relationships with our clients and fostering a supportive and professional environment for our employees. We are dedicated to maintaining the highest standards of integrity and professionalism in everything we do, making us a trusted name in the property market. Joining Curchods means becoming part of a team that values hard work, dedication, and a client-first approach, all while striving for excellence in a dynamic industry.
Job Description
Are you an exceptionally organised and detail-oriented professional with a knack for precision and a passion for streamlined processes? Curchods Estate Agents, a prominent and highly respected independent estate agent across Surrey, is seeking a dedicated Remote Document Preparation Officer to join our dynamic team. This pivotal role is designed for an individual who thrives in a remote working environment, managing critical administrative tasks that underpin our operational excellence and client satisfaction.
As a Remote Document Preparation Officer, you will be instrumental in ensuring the accuracy, completeness, and timely processing of a wide array of essential documents related to property sales, lettings, and administrative functions. Your day will involve meticulous data entry, formatting, proofreading, and maintaining robust digital and, occasionally, physical filing systems. This isn’t just about moving papers; it’s about safeguarding critical information, ensuring compliance with industry regulations, and providing vital support that enables our property consultants and managers to focus on delivering exceptional service to our valued clients. You’ll play a crucial role in maintaining the high standards of documentation that Curchods is known for, directly contributing to our reputation for professionalism and trustworthiness.
You will be responsible for preparing various documents, including but not limited to, contracts, tenancy agreements, property particulars, compliance forms, marketing materials, and internal reports. All tasks must be executed while adhering to strict confidentiality protocols and rigorous quality standards. This role demands an individual who can work autonomously, manage their time effectively across multiple priorities, and possess an unwavering commitment to accuracy in every task. While enjoying the flexibility of working remotely, you’ll remain an integral part of our collaborative team, communicating and collaborating digitally with colleagues across different departments to ensure seamless information flow and efficient workflow. We leverage modern communication and project management tools to keep our remote teams connected and productive. If you are passionate about contributing to a company’s success through meticulous administrative support, are proficient with digital document management, and enjoy the flexibility and autonomy of working from home, we encourage you to apply. This is a fantastic opportunity to bring your organisational talents to a leading brand in the vibrant property sector and play a key role in our continued growth and operational efficiency.
Key Responsibilities
- Prepare, format, and proofread a wide range of property-related documents, including contracts, tenancy agreements, property particulars, and legal forms.
- Perform accurate data entry and update information across various digital systems and databases.
- Maintain organised digital and physical filing systems, ensuring documents are easily retrievable and securely stored.
- Ensure all documentation adheres to company standards, legal requirements, and confidentiality protocols.
- Conduct quality checks on prepared documents to identify and correct any errors or inconsistencies.
- Communicate effectively with internal teams (e.g., sales, lettings, compliance) to gather necessary information and clarify document requirements.
- Manage document workflow efficiently to meet deadlines and support operational schedules.
- Assist with the digitisation of historical records and implementation of new document management processes.
- Contribute to continuous improvement initiatives for document preparation and administrative efficiency.
Required Skills
- Proven experience in document preparation, administration, or a similar clerical role.
- Exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with various digital platforms.
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities, with the capacity to prioritise tasks effectively.
- Ability to work independently and manage a remote workload with minimal supervision.
- High level of discretion and understanding of data protection and confidentiality principles.
Preferred Qualifications
- Previous experience within the real estate, legal, or financial services sector.
- Familiarity with CRM systems or property management software.
- A relevant administrative qualification or certification.
- Experience with electronic document management systems (EDMS).
Perks & Benefits
- Competitive annual salary.
- Opportunity for remote work and flexible hours.
- Pension scheme.
- Generous holiday allowance.
- Opportunities for professional development and training.
- Supportive and collaborative team environment.
- Employee discount schemes (where applicable).
How to Apply
To apply for this exciting Remote Document Preparation Officer position, please click on the application link below. We look forward to reviewing your application.