About Company
Pilot Company is the leading supplier of fuel and the largest operator of travel centers in North America. With a network of over 800 locations and more than 28,000 team members, we’re dedicated to connecting people and places with the products and services they need. Our comprehensive network of stores, including Pilot and Flying J Travel Centers, One9 Fuel Network, and various other brands, serves millions of professional drivers and motorists annually. We foster a culture of growth, innovation, and community involvement, striving to make a positive impact on our team members, guests, and the communities we serve. Join a dynamic team where your contributions are valued, and your career path is supported within a stable and growing industry leader.
Job Description
Are you a highly organized and detail-oriented payroll professional seeking a remote opportunity with a leading national company? Pilot Company is looking for a dedicated Remote Payroll Specialist to join our finance team. In this critical role, you will be responsible for ensuring accurate and timely payroll processing for a large, diverse employee base across multiple states. This position offers the flexibility of remote work while keeping you closely connected to our supportive team and vibrant company culture. As a Remote Payroll Specialist, you will play a pivotal role in our compensation structure, ensuring compliance with all federal, state, and local payroll tax laws. You’ll manage the end-to-end payroll cycle, from inputting new hire data and processing timecards to calculating wages, deductions, and garnishments. This role requires a strong understanding of payroll best practices, excellent problem-solving skills, and the ability to handle confidential information with the utmost discretion. You will be instrumental in maintaining employee trust and ensuring that our team members are paid accurately and on time, every time. If you thrive in a fast-paced environment, possess a meticulous eye for detail, and are eager to contribute to a company that values its people, we encourage you to apply. This is an exciting chance to leverage your payroll expertise from the comfort of your home office, backed by the resources and stability of a market leader in the travel center industry.
Key Responsibilities
- Process bi-weekly and off-cycle payrolls for multi-state employees, ensuring accuracy and timeliness.
- Review and verify all payroll data, including hours worked, deductions, earnings, and tax information.
- Administer and process employee benefits, garnishments, and 401(k) contributions.
- Maintain accurate payroll records and ensure compliance with federal, state, and local regulations.
- Respond to employee inquiries regarding payroll, deductions, and tax withholdings in a professional and timely manner.
- Collaborate with HR and Accounting departments to ensure seamless integration of payroll data.
- Prepare and submit payroll reports for internal and external audits.
- Assist with year-end payroll activities, including W-2 processing and reconciliation.
- Stay current on payroll legislation and best practices to ensure compliance.
- Identify and implement process improvements to enhance payroll efficiency and accuracy.
- Conduct payroll data analysis and generate reports as needed by management.
Required Skills
- 3+ years of experience in multi-state payroll processing for a large employee base.
- Proficiency with large-scale payroll software (e.g., UKG Pro/UltiPro, Workday, ADP).
- Strong understanding of federal, state, and local payroll laws and regulations.
- Excellent data entry skills and meticulous attention to detail.
- Proficient in Microsoft Office Suite, especially Excel (VLOOKUP, pivot tables).
- Ability to handle confidential information with integrity and discretion.
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills, both written and verbal.
- Ability to work independently and manage time effectively in a remote setting.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
- Experience with UKG Pro (UltiPro) payroll system.
- Experience in the retail, logistics, or transportation industry.
- Familiarity with HRIS systems integration with payroll.
- Experience with payroll tax filing and reconciliation.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Medical, dental, and vision insurance options.
- 401(k) retirement plan with company match.
- Generous paid time off (PTO) and paid holidays.
- Flexible remote work environment.
- Opportunities for professional development and career growth.
- Employee discounts on fuel and in-store purchases at Pilot Flying J locations.
- Company-paid life insurance and disability benefits.
- Employee assistance program (EAP).
How to Apply
Interested candidates are encouraged to submit their resume and cover letter directly through our online application portal. Please highlight your experience with multi-state payroll, your proficiency with relevant payroll software, and your ability to thrive in a remote work environment. Click on the link below to apply for this job.