About Company
G5 is a leading digital marketing agency headquartered in Bend, Oregon, empowering growth for businesses across various sectors. For over two decades, we’ve been at the forefront of innovation, delivering cutting-edge solutions in SEO, SEM, social media, and reputation management. Our mission is to transform how businesses connect with their customers online, driving measurable results and sustainable success. We foster a dynamic, collaborative, and remote-friendly work environment where creativity and problem-solving are celebrated. At G5, we believe in empowering our employees with the tools, flexibility, and support needed to thrive both professionally and personally. Join a company that values expertise, encourages continuous learning, and is committed to making a real impact in the digital landscape.
Job Description
Are you a highly organized, detail-oriented professional with a knack for managing complex calendars and schedules from a remote setting? G5 is looking for an exceptional Remote Scheduling Assistant to join our dynamic team. This full-time role offers a flexible schedule, allowing you to optimize your work-life balance while making a significant contribution to our operations. As a Remote Scheduling Assistant, you will be instrumental in ensuring the smooth coordination of meetings, appointments, and travel arrangements for our executive team and various departments. You’ll leverage your superb organizational skills and proactive approach to manage multiple calendars, prioritize requests, and communicate effectively with internal and external stakeholders across different time zones. This position requires someone who thrives in a fast-paced environment, can anticipate needs, and is comfortable working independently while being an integral part of a larger, supportive team. If you’re passionate about administrative excellence and ready to contribute to a company that values innovation and flexibility, we encourage you to apply. This is a fantastic opportunity to join a growing, remote-first culture that offers opportunities for professional development and meaningful impact from the comfort of your home office.
Key Responsibilities
- Manage and maintain complex calendars for multiple executives and teams, scheduling meetings, appointments, and conferences efficiently.
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
- Proactively identify and resolve scheduling conflicts, offering timely solutions and communicating changes to relevant parties.
- Prepare meeting materials, agendas, and presentations, ensuring all necessary documents are available prior to scheduled events.
- Act as a primary point of contact for scheduling inquiries, demonstrating professionalism and excellent communication skills.
- Assist with special projects and administrative tasks as needed, contributing to the overall efficiency of the team.
- Utilize various scheduling software and virtual collaboration tools to streamline processes.
- Maintain confidentiality and exercise discretion in all communications and tasks.
Required Skills
- Minimum of 2 years of experience in an administrative support or scheduling role.
- Proven ability to manage multiple calendars and complex schedules effectively.
- Exceptional organizational and time management skills with a strong attention to detail.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
- Strong problem-solving abilities and a proactive approach to potential issues.
- Reliable high-speed internet connection and a dedicated home office space.
Preferred Qualifications
- Experience working in a remote or distributed team setting.
- Familiarity with project management software (e.g., Asana, Trello).
- Experience coordinating international travel arrangements.
- Associate's or Bachelor's degree in Business Administration or a related field.
Perks & Benefits
- Competitive salary and benefits package.
- Flexible work schedule to promote work-life balance.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and continuous learning.
- Access to the latest remote work tools and technologies.
- Supportive and collaborative remote-first company culture.
- Employee assistance program.
How to Apply
Ready to make an impact with your exceptional scheduling skills? We invite you to apply by clicking on the application link below. Please ensure your resume highlights your relevant experience in scheduling and administrative support. We look forward to reviewing your application!