About Company
United Way of Coastal Fairfield County is a leading non-profit organization dedicated to improving lives by mobilizing the caring power of communities around the Coastal Fairfield County region. We focus on critical issues in education, financial stability, and health, striving to create a community where all individuals and families have the opportunity to thrive. With a deep commitment to social change, we partner with local agencies, businesses, and individuals to drive impactful solutions and build a stronger, more equitable future for everyone.
Job Description
Are you a highly organized, creative, and tech-savvy event professional passionate about making a difference from anywhere? United Way of Coastal Fairfield County is seeking a dynamic Remote Virtual Event Planner with a flexible schedule to join our dedicated team. In this pivotal role, you will be instrumental in conceptualizing, planning, and executing engaging virtual events that support our mission and expand our reach. From fundraising galas and community forums to corporate partnership events and volunteer recognition ceremonies, you will manage the entire lifecycle of our virtual engagements. This is an exciting opportunity for an experienced planner who thrives in a remote environment, values flexibility, and possesses an innate ability to create compelling digital experiences.
As our Remote Virtual Event Planner, you will be at the forefront of leveraging cutting-edge virtual platforms and innovative strategies to connect with our diverse stakeholders. You’ll work closely with various internal departments, external partners, and vendors to ensure seamless event delivery and maximum impact. We’re looking for someone who can not only manage logistics with precision but also bring fresh ideas to the table, enhancing attendee engagement and achieving our strategic objectives. This role demands exceptional communication skills, a proactive approach, and the ability to adapt quickly in a fast-paced, mission-driven setting. If you’re ready to use your event planning expertise to empower communities and drive positive change, we encourage you to apply and become a vital part of our United Way family.
Key Responsibilities
- Lead the end-to-end planning, development, and execution of all virtual events, including webinars, conferences, fundraising galas, and recognition ceremonies.
- Select, manage, and optimize virtual event platforms (e.g., Zoom Events, Microsoft Teams, Hopin, Eventbrite) to ensure a high-quality user experience.
- Collaborate with internal teams (marketing, fundraising, programs) to define event objectives, target audiences, content, and promotional strategies.
- Develop detailed event timelines, budgets, and project plans, ensuring all deadlines and financial targets are met.
- Coordinate with speakers, presenters, special guests, and technical support to ensure smooth delivery of content during live virtual sessions.
- Manage vendor relationships, negotiate contracts, and oversee all logistical elements related to virtual event production.
- Implement strategies for audience engagement, interactive elements, and post-event follow-up to maximize attendee satisfaction and participation.
- Conduct post-event analysis, compile comprehensive reports on event performance, and identify areas for improvement.
- Provide technical assistance and troubleshooting during live virtual events to ensure a seamless experience for all participants.
Required Skills
- Minimum of 3 years of progressive experience in virtual event planning and management.
- Demonstrated proficiency with various virtual event platforms and digital collaboration tools.
- Exceptional project management skills, with the ability to manage multiple events simultaneously from conception to completion.
- Strong budgetary acumen and experience with vendor negotiation and contract management.
- Excellent written and verbal communication skills, including public speaking and presentation abilities.
- Proven ability to work independently, prioritize tasks, and meet deadlines in a remote work environment.
- Creative problem-solver with a meticulous attention to detail and a proactive approach.
- Strong interpersonal skills with the ability to build rapport with diverse stakeholders.
Preferred Qualifications
- Bachelor's degree in Marketing, Communications, Hospitality Management, or a related field.
- Experience working within a non-profit organization or a mission-driven environment.
- Familiarity with CRM systems (e.g., Salesforce) for attendee tracking and communication.
- Basic graphic design or multimedia editing skills for event collateral creation.
Perks & Benefits
- Competitive salary commensurate with experience.
- Flexible work schedule to promote work-life balance.
- Comprehensive health, dental, and vision insurance coverage.
- Generous paid time off and holiday schedule.
- 401(k) retirement plan with employer matching contributions.
- Opportunities for professional development and continuous learning.
- The profound satisfaction of contributing to meaningful community impact.
How to Apply
If you are a talented Virtual Event Planner ready to leverage your skills to support our vital mission, we invite you to apply! Please click on the application link below to submit your resume and a compelling cover letter detailing your relevant experience and why you are the ideal candidate for this remote, flexible role. We look forward to reviewing your application and learning how you can contribute to the United Way of Coastal Fairfield County team.