About Company
Colony Bank is a leading financial institution dedicated to empowering individuals and businesses across Georgia with innovative banking solutions and exceptional service. With a rich history deeply rooted in our communities, we prioritize building lasting relationships, fostering economic growth, and embracing forward-thinking technologies. We believe in creating an inclusive and supportive environment for our employees, recognizing that their talent and dedication are the cornerstones of our success. As we continue to expand our reach and services, we are committed to leveraging modern work models, including remote positions, to attract and retain the best talent.
Job Description
Are you an organizational wizard with a passion for driving efficiency and creating a seamless operational experience, all from a remote setting? Colony Bank is seeking a highly skilled and proactive Remote Virtual Office Manager to join our dynamic team. This full-time role is perfect for someone who thrives in a fast-paced virtual environment, possesses exceptional communication skills, and can expertly manage administrative functions crucial to our daily operations. As our Virtual Office Manager, you will be the central pillar supporting our distributed teams, ensuring that our virtual workspace runs smoothly, our documentation is meticulously organized, and our internal communications are clear and effective.
In this pivotal role, you will leverage technology to manage calendars, coordinate virtual meetings across different time zones, and oversee digital file management systems. You will be instrumental in streamlining workflows, implementing new virtual tools, and maintaining a high standard of operational excellence. Your ability to anticipate needs, troubleshoot minor technical issues, and provide timely support will be highly valued. We are looking for an individual who is not just an administrator but a strategic partner, capable of identifying areas for improvement, proposing innovative solutions, and proactively taking initiative to enhance our remote work environment. This position offers a unique opportunity to contribute significantly to our company’s efficiency and employee satisfaction, acting as the connective tissue that binds our remote operations together. If you are passionate about fostering a productive and organized virtual office culture and are eager to make a tangible impact on a growing financial institution, we encourage you to apply.
Key Responsibilities
- Manage and maintain executive calendars, scheduling virtual meetings, appointments, and travel arrangements as needed.
- Organize and maintain digital filing systems, ensuring accessibility, security, and compliance with company policies.
- Coordinate and facilitate virtual team meetings, including setting agendas, preparing materials, taking minutes, and following up on action items.
- Act as the primary point of contact for remote administrative inquiries, providing prompt and professional support.
- Oversee office supply inventory (virtual and minimal physical needs) and manage vendor relationships for virtual tools and services.
- Assist with onboarding new remote employees, ensuring they have access to necessary tools, resources, and virtual introductions.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to branding guidelines.
- Implement and manage virtual collaboration tools and platforms, providing basic technical support and training to users.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Develop and improve virtual office procedures and policies to enhance efficiency and productivity.
- Assist with budget tracking for administrative expenses and process invoices/expense reports.
Required Skills
- Proven experience as a Virtual Office Manager, Office Manager, or similar administrative role in a remote setting.
- Expert proficiency with virtual collaboration tools (e.g., Microsoft Teams, Zoom, Slack, Asana).
- Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Exceptional organizational and time management skills with the ability to prioritize multiple tasks effectively.
- Outstanding written and verbal communication skills, especially in a virtual environment.
- Strong problem-solving abilities and a proactive approach to identifying and addressing challenges.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and manage projects with minimal supervision.
- Strong technical aptitude and comfort with learning new software and systems quickly.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Experience working within the financial services industry.
- Familiarity with HR processes and supporting new employee onboarding.
- Certification in office administration or virtual assistant programs.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Generous paid time off (PTO) and paid holidays.
- Flexible remote work environment.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative company culture.
- Employee assistance program (EAP).
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please submit a detailed resume and cover letter outlining your relevant experience and why you are a great fit for this remote role at Colony Bank.