About Company
Tribune Publishing is a leading media company, dedicated to delivering trusted journalism and valuable content to communities across the United States. With a rich history spanning over a century, our portfolio includes iconic publications like the Chicago Tribune, The Baltimore Sun, and the Orlando Sentinel. We are committed to fostering a dynamic environment where talent thrives, innovation is encouraged, and our collective efforts contribute to informed citizenry and cultural enrichment. Joining Tribune Publishing means becoming part of a legacy of journalistic excellence and an evolving landscape of digital media, where every team member plays a crucial role in shaping the future of news and information.
Job Description
The Royalty Administration Coordinator plays a pivotal role in the financial integrity and operational efficiency of Tribune Publishing’s diverse content portfolio. This position is central to ensuring accurate and timely payment to our valued authors, photographers, artists, and other content creators whose contributions fuel our publications. As a Royalty Administration Coordinator, you will manage the end-to-end royalty lifecycle, from contract interpretation and data entry to calculation, statement generation, and payment processing. This is a highly detail-oriented role that requires a keen eye for accuracy, exceptional organizational skills, and a strong understanding of financial principles. You will be responsible for maintaining comprehensive royalty records, reconciling statements, and addressing inquiries from internal stakeholders and external partners with professionalism and clarity.
Beyond the numbers, this role offers a unique opportunity to interact with various departments within Tribune Publishing, including editorial, legal, and finance, providing critical support in rights management and compliance. You will contribute to the ongoing improvement of royalty administration processes, leveraging technology and best practices to enhance efficiency and transparency. The ideal candidate will thrive in a fast-paced environment, possess a proactive approach to problem-solving, and demonstrate an unwavering commitment to integrity and confidentiality. If you are passionate about supporting content creators and ensuring fair compensation for their work, and you possess a meticulous approach to financial administration, we encourage you to apply and become an integral part of our dedicated team in Chicago. This role is not just about processing payments; it’s about upholding our commitment to our creative partners and maintaining the foundational relationships that drive our success in the media landscape. We are looking for someone who can grow with us, adapt to evolving industry standards, and champion accuracy in all aspects of royalty administration.
Key Responsibilities
- Process and manage royalty statements and payments for authors, photographers, and other content contributors, ensuring accuracy and adherence to contractual terms.
- Interpret complex contracts and agreements to accurately determine royalty rates, advance recoupment, and payment schedules.
- Maintain and update royalty tracking systems and databases with meticulous attention to detail.
- Reconcile royalty accounts, investigate discrepancies, and resolve payment issues in a timely and professional manner.
- Prepare detailed financial reports related to royalty expenses and provide analysis to management.
- Act as a primary point of contact for royalty-related inquiries from internal departments and external creators.
- Collaborate with legal, editorial, and finance teams to ensure compliance with contractual obligations and industry standards.
- Assist in the continuous improvement of royalty administration processes and systems.
Required Skills
- Minimum of 2 years of experience in royalty administration, accounts payable, or a similar financial coordination role.
- Proficiency in Microsoft Excel (advanced functions, pivot tables, VLOOKUP).
- Exceptional attention to detail and accuracy in data entry and financial calculations.
- Strong organizational and time management skills with the ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- Ability to interpret legal contracts and understand financial terms.
- Proven problem-solving abilities and a proactive approach to task management.
Preferred Qualifications
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Experience with royalty management software or large-scale ERP systems.
- Familiarity with intellectual property rights and licensing in the media or publishing industry.
- Knowledge of generally accepted accounting principles (GAAP).
Perks & Benefits
- Competitive salary and comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Paid time off, including vacation, sick leave, and company holidays.
- Opportunities for professional development and career growth within a leading media organization.
- Employee assistance program and wellness initiatives.
- A collaborative and supportive work environment in the heart of Chicago.
How to Apply
If you are a detail-oriented and dedicated professional ready to contribute to a dynamic media company, we invite you to explore this exciting opportunity. Please click on the application link below to submit your resume and cover letter.