About Company
Ecole Primaire Les Salines is a vibrant and integral part of the educational landscape in Port Louis, Mauritius. Dedicated to fostering a nurturing and stimulating environment, we are committed to providing high-quality primary education that empowers young learners to achieve their full potential. Our mission is to cultivate a love for learning, develop essential life skills, and instil values that prepare students for future success and responsible citizenship. We believe in creating a supportive community where every child feels valued, and every staff member contributes to our collective educational goals. We pride ourselves on our inclusive approach and our continuous efforts to innovate and improve our administrative and educational practices.
Job Description
We are seeking a highly organized, detail-oriented, and dedicated School Administrator with a strong focus on records and management to join our team at Ecole Primaire Les Salines. This pivotal role is essential for ensuring the smooth and efficient operation of our school’s administrative functions, particularly in maintaining accurate and confidential records. The successful candidate will be the backbone of our administrative department, managing student information, staff data, attendance, academic progress, and other critical school records.
This role requires meticulous attention to detail, a proactive approach to problem-solving, and the ability to handle sensitive information with the utmost discretion. You will be responsible for implementing and maintaining robust record-keeping systems, ensuring compliance with local educational regulations, and supporting both students and staff through effective administrative processes. Beyond record management, this position also encompasses general office administration, including managing correspondence, coordinating schedules, and providing comprehensive support to the school’s leadership team, teachers, and parents.
Our ideal candidate will possess excellent communication skills, a high level of proficiency with administrative software, and a genuine passion for contributing to an educational environment. You will be instrumental in streamlining our administrative workflows, enhancing data integrity, and fostering a well-organized and efficient school office. If you are a proactive professional who thrives in a dynamic setting and is committed to educational excellence through meticulous administrative support, we encourage you to apply and become a key member of our Ecole Primaire Les Salines family. This role is more than just administration; it’s about making a tangible difference in the daily operations that support our students’ learning journey.
Key Responsibilities
- Manage and maintain all student records, including admission details, academic performance, attendance, health information, and disciplinary actions, ensuring accuracy and confidentiality.
- Oversee the administration of staff records, including personnel files, leave requests, professional development, and contractual information.
- Implement and enforce robust record-keeping policies and procedures in compliance with national educational guidelines and data protection regulations.
- Generate and distribute official reports, transcripts, certificates, and other necessary documentation for students, staff, and external stakeholders.
- Handle incoming and outgoing correspondence, emails, and phone calls, directing inquiries appropriately and providing accurate information.
- Coordinate and schedule meetings, appointments, and school events, managing calendars for key personnel.
- Provide administrative support to the Head of School, teachers, and other staff members as needed.
- Manage office supplies, equipment, and general office maintenance to ensure a functional and welcoming environment.
- Assist with budgeting and financial record-keeping related to administrative operations.
- Facilitate communication between the school, parents, and the Ministry of Education regarding administrative matters.
- Utilize school management software and other digital tools for efficient data entry, retrieval, and reporting.
Required Skills
- Proven experience in an administrative role, preferably within an educational setting.
- Exceptional organizational and time management skills with a strong ability to multitask.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and data management software.
- Meticulous attention to detail and a commitment to data accuracy and integrity.
- Excellent written and verbal communication skills in English and French (Creole a plus).
- Strong interpersonal skills with the ability to interact effectively with students, parents, staff, and external parties.
- Ability to handle confidential information with discretion and professionalism.
- Proactive problem-solver with a strong sense of responsibility and initiative.
Preferred Qualifications
- Diploma or Degree in Office Administration, Business Management, or a related field.
- Familiarity with school information systems (SIS) or educational management platforms.
- Previous experience working with child protection policies and educational regulations in Mauritius.
- A genuine interest in supporting the educational development of young learners.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Generous paid time off and public holidays.
- Opportunities for professional development and continuous learning.
- A supportive and collaborative work environment.
- Contribution to a meaningful mission in educating future generations.
How to Apply
Interested candidates are invited to submit their application by clicking on the link below. Please ensure your resume highlights your relevant experience in records management and administrative support, particularly within an educational context.