About Company
RIU Hotels & Resorts is a globally recognized hotel chain committed to offering unparalleled experiences to our guests. With a strong presence in Jamaica, including our stunning RIU Ocho Rios property located near Priory, St. Ann, we pride ourselves on exceptional service, vibrant atmospheres, and a commitment to our employees’ growth and well-being. Joining RIU means becoming part of a diverse and dynamic team dedicated to creating memorable moments and upholding the highest standards of hospitality. We foster a supportive work environment where professionalism, teamwork, and innovation are celebrated. Our mission is to continue expanding our legacy of excellence, driven by the passion and dedication of our staff.
Job Description
We are seeking a highly organized, proactive, and exceptionally skilled Secretary – Executive Assistance Professional to provide comprehensive administrative and secretarial support to our senior management team in the Priory, St. Ann area. This pivotal role requires a meticulous individual with a strong sense of responsibility, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a crucial point of contact, ensuring seamless communication and efficient operation within the executive office. You will be instrumental in scheduling, correspondence management, document preparation, and general office administration, contributing directly to the productivity and strategic objectives of the leadership. This role demands a professional who can anticipate needs, demonstrate initiative, and maintain confidentiality with the utmost integrity. If you are a seasoned administrative professional looking to make a significant impact within a leading global hospitality brand, we encourage you to apply. You will be responsible for streamlining executive workflow, handling sensitive information, and maintaining an organized and productive office environment, directly supporting the strategic initiatives of the resort’s management.
Key Responsibilities
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
- Act as a primary point of contact, screening and directing phone calls, emails, and visitors with professionalism and discretion.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and distributing relevant materials.
- Handle confidential information and documents with utmost discretion and integrity.
- Process expense reports, invoices, and other financial documentation in accordance with company policies.
- Maintain an organized filing system, both digital and physical, for quick retrieval of information.
- Assist with special projects and initiatives as assigned by the executive team, providing administrative and logistical support.
Required Skills
- Proven experience as an Executive Assistant, Secretary, or similar administrative role at a professional level.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Outstanding written and verbal communication skills in English.
- High level of discretion and ability to handle confidential information.
- Strong problem-solving abilities and proactive approach to tasks.
- Attention to detail and accuracy in all work performed.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Certification in Administrative Professional (e.g., CAP) or equivalent.
- Experience working in the hospitality or tourism industry.
- Familiarity with project management tools and virtual communication platforms.
Perks & Benefits
- Competitive salary and benefits package.
- Comprehensive health and wellness programs.
- Generous paid time off and holiday schedule.
- Opportunities for professional development and career advancement within a global company.
- Employee discounts on RIU Hotels & Resorts stays worldwide.
- A vibrant and supportive work environment.
- Meal allowances and transportation support.
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your resume highlights relevant experience and qualifications for this executive support role. We look forward to reviewing your application and potentially welcoming you to the RIU Hotels & Resorts family.