About Company
Harel Mallac & Co. Ltd. is a leading diversified group in Mauritius, with a rich history spanning over 150 years. We are a dynamic and innovative company operating across various sectors, including technology, engineering, retail, distribution, and services. Our commitment to excellence, integrity, and sustainable growth has positioned us as a key contributor to the Mauritian economy. At Harel Mallac, we believe in fostering a collaborative and supportive work environment where employees are empowered to grow, develop their skills, and make a meaningful impact. We are dedicated to delivering exceptional value to our customers, partners, and stakeholders while upholding our core values of respect, professionalism, and innovation. Joining Harel Mallac means becoming part of a reputable organization that values its people and strives for continuous improvement and success.
Job Description
Are you an exceptionally organised, proactive, and detail-oriented professional seeking a pivotal role within a dynamic and reputable organisation? Harel Mallac & Co. Ltd., a cornerstone of the Mauritian economic landscape, is looking for an accomplished Secretary – Office Assistant to join our vibrant team in Quatre Bornes. This is an incredible opportunity to contribute to the smooth operations of our administrative functions and become an integral part of a company renowned for its innovation and commitment to excellence across diverse sectors.
As a Secretary – Office Assistant, you will be the backbone of our office, ensuring efficiency, professionalism, and impeccable support to our various departments and management. Your role will encompass a wide array of administrative duties, from managing communications and scheduling to document control and supporting general office needs. You will be instrumental in maintaining an organised and efficient workspace, handling correspondence, preparing presentations, and coordinating meetings with precision. Your keen eye for detail will be crucial in proofreading documents and ensuring all communications reflect our company’s high standards. This position requires not just administrative prowess but also a strong sense of initiative and problem-solving skills, allowing you to anticipate needs and implement solutions proactively.
We are seeking someone who thrives in a fast-paced environment, possesses excellent interpersonal skills, and has a proven track record of maintaining confidentiality and exercising discretion. Your ability to prioritise tasks, manage multiple projects simultaneously, and adapt to changing demands will be essential for success. You will directly impact our operational effectiveness and our ability to serve our clients with distinction, ensuring that our internal processes run seamlessly.
Join us and become a part of a legacy of growth and success, where your contributions are valued, and your professional development is encouraged. We foster a collaborative culture where every team member plays a crucial part in achieving our collective goals. If you are ready to elevate your career and apply your administrative expertise in a challenging yet rewarding environment, we encourage you to apply and explore the possibilities with Harel Mallac & Co. Ltd. This role offers the chance to work alongside experienced professionals, gain exposure to various business units, and contribute significantly to our continued growth in Mauritius.
Key Responsibilities
- Manage and maintain executive schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organise and coordinate meetings, conferences, and special events, including room setup and catering.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Maintain an organised filing system, both physical and electronic, ensuring proper document management and retrieval.
- Assist with general office administration tasks, such as ordering supplies, managing office equipment, and maintaining office tidiness.
- Serve as a primary point of contact for internal and external stakeholders, providing professional and courteous assistance.
- Perform data entry and maintain databases with accuracy and confidentiality.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English and French
- Strong organisational and time management abilities
- High level of attention to detail and accuracy
- Ability to maintain confidentiality and exercise discretion
- Proven ability to multitask and prioritise in a fast-paced environment
- Strong interpersonal and customer service skills
Preferred Qualifications
- Diploma or Degree in Secretarial Studies, Office Administration, or a related field
- Experience with office management software or CRM systems
- Knowledge of an additional language (e.g., Mauritian Creole)
- Familiarity with corporate governance and compliance procedures
Perks & Benefits
- Competitive salary and performance-based incentives
- Comprehensive health and wellness programs
- Opportunities for professional development and career advancement
- Employee recognition programs
- Dynamic and supportive work environment
- Staff discounts on company products/services
- Annual leave and public holidays benefits
How to Apply
Interested candidates are invited to submit their application, including a detailed CV and cover letter, through our careers portal. Please click on the link below to apply for this job.