About Company
A vibrant, supportive environment awaits an Entry-Level Stenographer at Career.zycto. We are committed to fostering new talent and providing the foundational skills needed to excel in administrative and legal support roles. Join a team where precision, clarity, and rapid documentation are highly valued, and your dedication to accuracy directly contributes to our operational efficiency. Career.zycto prides itself on offering structured training and mentorship, ensuring you gain practical experience and professional development from day one. This is an unparalleled opportunity to launch your career within a company that invests in its people and offers a clear path for growth in a dynamic Ottawa setting.
Job Description
Career.zycto is excited to announce an opening for a dedicated and meticulous Entry-Level Stenographer to join our dynamic team in Vanier, Ottawa. This is an exceptional opportunity for an aspiring professional to kickstart their career in a supportive and fast-paced administrative environment. As an Entry-Level Stenographer, you will play a crucial role in ensuring the accurate and timely transcription of spoken words into written format, using specialized shorthand methods or stenotype machines. Your contributions will directly support various operational functions, guaranteeing the integrity and accessibility of vital organizational communications and records.
Your primary responsibilities will involve documenting live proceedings, internal meetings, client consultations, interviews, or dictations with utmost precision and confidentiality. This role is perfect for individuals who possess a keen ear, exceptional concentration, and an unwavering commitment to detail. While extensive professional experience is not strictly required for this entry-level position, a strong aptitude for quickly learning stenography techniques and a passion for accurate, reliable record-keeping are absolutely essential. We pride ourselves on providing comprehensive on-the-job training, dedicated mentorship from experienced professionals, and access to the necessary state-of-the-art tools and technologies to help you master the art of stenography and build a robust skill set.
You will be collaborating closely with various departments, providing critical support in producing official records, meeting minutes, and professional transcripts. This position demands not only speed and accuracy under varying conditions but also a strong understanding of grammar, punctuation, and context-specific terminology, which we will help you develop. Career.zycto is deeply committed to your professional growth and development, offering a clear development pathway from entry-level to more advanced stenography roles and specialized transcription areas. We believe in empowering our employees with the skills, knowledge, and confidence to excel, making this an ideal stepping stone for a long and rewarding career in administrative and information management. If you are detail-oriented, have a passion for language, possess strong listening skills, and are eager to learn a specialized and valuable skill, we encourage you to apply and become a valuable part of our growing and forward-thinking team.
Key Responsibilities
- Accurately transcribe spoken words into written text using stenographic methods or equipment.
- Attend meetings, hearings, or dictations to capture spoken content in real-time.
- Review and edit transcripts for accuracy, grammar, punctuation, and completeness.
- Organize and maintain records and transcripts in an orderly and confidential manner.
- Learn and adapt to specific terminology relevant to various departments or projects.
- Collaborate with team members to ensure timely delivery of transcribed materials.
- Operate and maintain stenotype machines and other transcription equipment.
- Adhere to strict confidentiality and data protection protocols.
Required Skills
- Excellent listening comprehension and auditory memory.
- Strong command of English grammar, spelling, and punctuation.
- High level of accuracy and attention to detail.
- Ability to concentrate for extended periods.
- Proficiency in basic computer skills and word processing software.
- Aptitude for learning specialized stenographic equipment and software.
- Discretion and ability to maintain confidentiality.
- Good organizational and time management skills.
Preferred Qualifications
- High school diploma or equivalent.
- Enrollment in or completion of a stenography or court reporting program (certificate or diploma).
- Familiarity with administrative or legal terminology.
- Previous experience in roles requiring high accuracy (e.g., data entry, proofreading).
- Typing speed of 60+ WPM.
Perks & Benefits
- Comprehensive on-the-job training and mentorship program.
- Opportunities for professional development and skill enhancement.
- Supportive and collaborative team environment.
- Competitive entry-level salary.
- Paid time off and holidays.
- Potential for career advancement within the company.
- Modern office facilities in Vanier, Ottawa.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a brief cover letter outlining their interest in the Stenographer – Entry Level position and their commitment to accuracy and learning.
