About Company
Imagine supporting a vibrant creative hub, where every day brings new energy and projects. Career.zycto is a dynamic and forward-thinking organization based right in the heart of Chelsea, dedicated to fostering an environment where creativity flourishes. We believe in providing exceptional support to our talented teams, ensuring they have the seamless operational backdrop needed to produce their best work. For a meticulous and enthusiastic Studio Administration Assistant, this means being an integral part of our daily rhythm, contributing directly to a positive and productive atmosphere. Join us and become the cornerstone of our studio’s efficiency.
Job Description
We are seeking a highly organised and proactive Studio Administration Assistant to join our thriving creative studio in Chelsea, London. This part-time role is crucial for the smooth operation of our busy environment, serving as the central point of contact and support for our production and creative teams. You will be instrumental in maintaining an efficient, welcoming, and organised workspace, enabling our talented professionals to focus on their core artistic and technical tasks.
The ideal candidate will thrive in a fast-paced setting, possess exceptional communication skills, and demonstrate a keen eye for detail. This position offers an exciting opportunity to immerse yourself in the vibrant world of creative services, working alongside passionate individuals and contributing directly to our collective success. Your daily efforts will ensure everything runs seamlessly, from managing essential supplies to coordinating important meetings and events. This isn’t just an administrative role; it’s a chance to actively contribute to the creative workflow and make a tangible difference in how our projects come to life at Career.zycto.
Key Responsibilities
- Manage and maintain the studio's daily administrative operations, including filing, data entry, and correspondence.
- Act as the primary point of contact for internal teams, external vendors, and clients, ensuring a professional and welcoming reception.
- Coordinate studio schedules, meetings, and appointments, managing room bookings and ensuring timely setup.
- Monitor and manage office and studio supply inventory, placing orders as needed to ensure continuous availability.
- Assist with the preparation of presentations, reports, and other documentation for various projects.
- Organise and coordinate internal studio events, workshops, and team gatherings.
- Handle incoming and outgoing mail, packages, and deliveries efficiently.
- Ensure the studio environment is tidy, organised, and conducive to creative work.
- Support basic financial administration tasks such as processing invoices and expense reports.
- Provide general administrative support to senior management and creative teams as required.
Required Skills
- Proven administrative experience, preferably in a studio or creative environment (minimum 1 year).
- Excellent organisational and time management skills with the ability to multitask effectively.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a collaborative team.
- Proactive attitude with a strong sense of initiative and problem-solving abilities.
Preferred Qualifications
- Previous experience with studio management software or project management tools.
- Familiarity with creative industry terminology and workflows.
- A diploma or degree in Business Administration, Office Management, or a related field.
- Experience in coordinating events or managing supplier relationships.
Perks & Benefits
- Competitive part-time salary.
- Opportunity to work in a dynamic and inspiring creative studio environment.
- Direct contribution to a diverse and passionate team.
- Flexible working hours to support work-life balance.
- Convenient Chelsea location with excellent transport links.
- Professional development opportunities within the creative industry.
How to Apply
To apply for this exciting Studio Administration Assistant, Part-Time role, please click on the application link below. We encourage you to submit your detailed CV and a compelling cover letter outlining your relevant experience and why you are a perfect fit for Career.zycto’s vibrant creative environment. We look forward to reviewing your application!