About Company
Join Career.zycto, a dynamic force at the forefront of creative innovation in Dubai. We champion groundbreaking projects, providing a collaborative ecosystem where talent thrives and vision transforms into reality. Our dedication lies in fostering an environment where every team member, including our Studio Scheduling Assistant, plays a pivotal role in delivering excellence. We believe in empowering our people, offering flexibility, and cultivating a culture that celebrates efficiency, precision, and the art of bringing ideas to life. If you’re passionate about orchestrating success behind the scenes, you’ll find your purpose here.
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Job Description
Are you a meticulously organized individual with a passion for the creative industry and a knack for seamless coordination? Career.zycto is seeking a dedicated and proactive Studio Scheduling Assistant to join our vibrant team in Dubai Hills Estate. This pivotal role offers the unique advantage of flexible hours, allowing you to balance your professional commitments with personal life while contributing significantly to our studio operations. As a Studio Scheduling Assistant, you will be the backbone of our operational flow, ensuring that our state-of-the-art studio facilities, equipment, and personnel are optimally utilized and scheduled for various projects.
Your day-to-day will involve a diverse range of tasks, from managing complex booking calendars and resolving scheduling conflicts to supporting our production teams with essential administrative tasks. You will act as the primary point of contact for internal teams and external clients regarding studio availability, facilitating smooth transitions between different shoots, recordings, and creative sessions. This position is ideal for someone who thrives in a fast-paced environment, possesses exceptional problem-solving skills, and can communicate effectively with diverse stakeholders, from directors and producers to technical crews and talent. We are looking for an individual who is not just an administrator but a strategic partner in ensuring that our creative visions are realized without a hitch. Your ability to anticipate needs, implement efficient systems, and maintain clear communication will be crucial in maintaining our high standards of service and operational excellence. This is a chance to immerse yourself in the heart of Dubai’s burgeoning creative scene, working on exciting projects and being an integral part of a forward-thinking company that values work-life integration and professional growth. You will play a crucial role in maintaining the studio’s reputation for efficiency and reliability, directly impacting the success of every creative endeavor undertaken at Career.zycto.
Key Responsibilities
- Manage and maintain complex studio booking calendars, ensuring optimal utilization of all facilities and equipment.
- Act as the primary point of contact for internal teams and external clients for all scheduling inquiries and requests.
- Proactively identify and resolve scheduling conflicts, making necessary adjustments to accommodate project priorities.
- Coordinate with production managers, directors, and technical staff to understand project requirements and allocate resources effectively.
- Prepare detailed schedules, call sheets, and other production-related documents.
- Oversee the proper handover and setup/teardown between different studio sessions.
- Maintain an up-to-date inventory of studio equipment and assist with booking external rentals when required.
- Provide administrative support to the studio management team, including data entry, report generation, and correspondence.
- Ensure adherence to studio policies and safety protocols during all scheduled activities.
- Assist in developing and implementing improved scheduling processes and tools.
Required Skills
- Proven experience in administrative support or scheduling, preferably within a studio or creative environment.
- Exceptional organizational and time management skills, with acute attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and experience with scheduling software.
- Strong verbal and written communication skills in English.
- Ability to work independently and as part of a team in a dynamic, fast-paced setting.
- Demonstrated problem-solving capabilities and ability to manage multiple priorities simultaneously.
Preferred Qualifications
- A Bachelor’s degree in Business Administration, Media Studies, Film Production, or a related field.
- Prior experience working in the media, film, or entertainment industry.
- Familiarity with various types of studio equipment and production workflows.
- Multilingual proficiency, particularly in Arabic, is a plus.
Perks & Benefits
- Competitive flexible salary structure.
- Opportunity for professional development and growth within a leading creative company.
- Dynamic and supportive work environment.
- Exposure to diverse and exciting creative projects.
- Modern, state-of-the-art studio facilities.
- Team-building activities and social events.
How to Apply
If you are ready to bring your organizational prowess and passion for creativity to Career.zycto, we encourage you to apply. Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this flexible role.
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