About Company
Are you passionate about the seamless execution of creative projects? Career.zycto thrives on fostering an environment where artistic vision meets meticulous organization. We are a dynamic hub dedicated to empowering creative professionals and facilitating groundbreaking studio work across various disciplines. For a Studio Session Coordinator, this means a chance to be at the heart of our operations, ensuring every session runs flawlessly, artists feel supported, and our creative output consistently exceeds expectations. Join a team that values your precision, proactive problem-solving, and dedication to artistic excellence, helping us bring inspiring projects to life in Guelph.
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Job Description
Career.zycto is seeking a highly organized and enthusiastic Part-Time Studio Session Coordinator to join our vibrant team in Guelph, Ontario. This pivotal role is perfect for an individual who thrives in a fast-paced creative environment and possesses an exceptional eye for detail. As our Studio Session Coordinator, you will be the backbone of our daily operations, ensuring that all studio sessions, whether for recording, photography, or other creative endeavors, are meticulously planned, scheduled, and executed without a hitch. You will act as the primary point of contact for clients and internal teams, managing bookings, preparing studio spaces, and providing essential logistical support.
Your day-to-day will involve everything from coordinating artist schedules and equipment setup to maintaining an organized studio calendar and ensuring a welcoming atmosphere for all who walk through our doors. This role requires a proactive problem-solver with excellent communication skills, capable of anticipating needs and resolving issues efficiently. We are looking for someone who can juggle multiple priorities, maintain composure under pressure, and contribute positively to our creative culture. If you have a passion for the arts, a knack for organization, and are eager to play a crucial role in bringing creative visions to life, we encourage you to apply. This is a fantastic opportunity to gain hands-on experience in a dynamic studio setting and grow with a company that values innovation and collaboration.
Key Responsibilities
- Manage and maintain the studio booking calendar, ensuring optimal utilization of studio spaces and resources.
- Act as the primary point of contact for clients, artists, and internal staff regarding session scheduling and logistics.
- Prepare studio spaces before and after sessions, ensuring cleanliness, functionality, and proper equipment setup.
- Coordinate with technical staff for equipment readiness and troubleshoot minor technical issues as they arise.
- Assist in onboarding new clients, explaining studio policies, and ensuring a smooth start to their projects.
- Process booking requests, send confirmations, and manage any changes or cancellations efficiently.
- Maintain an organized inventory of studio supplies and report any needs for replenishment.
- Ensure a professional and welcoming atmosphere for all individuals utilizing the studio.
- Compile session reports and feedback for continuous improvement of studio operations.
- Adhere strictly to health and safety protocols within the studio environment.
Required Skills
- Minimum 1-2 years of experience in an administrative, coordination, or studio support role.
- Exceptional organizational and time management skills.
- Proficiency in calendar management software (e.g., Google Calendar, Outlook).
- Strong verbal and written communication abilities.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Customer service-oriented with a professional and friendly demeanor.
- Basic knowledge of studio equipment and operations (audio, visual, photography).
- Proficiency with Microsoft Office Suite or Google Workspace.
Preferred Qualifications
- Post-secondary education in Media Arts, Production Management, Business Administration, or a related field.
- Experience working in a creative agency, recording studio, photography studio, or similar artistic environment.
- Familiarity with project management tools (e.g., Asana, Trello).
- A genuine passion for the arts and creative industries.
Perks & Benefits
- Competitive hourly wage.
- Flexible part-time hours.
- Opportunity to work in a vibrant and creative atmosphere.
- Professional development and growth opportunities.
- Supportive and collaborative team environment.
- Access to state-of-the-art studio facilities.
How to Apply
Ready to bring your organizational talents to a thriving creative hub? We encourage you to click on the application link below to submit your resume and cover letter, outlining your relevant experience and why you are the ideal candidate for this Studio Session Coordinator role.
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