About Company
Career.zycto is a dynamic and forward-thinking organization dedicated to connecting talent with opportunity. We specialize in creating pathways for professionals to thrive in roles that perfectly match their skills and aspirations. For a Travel Coordinator, we offer a supportive environment where your organizational prowess and passion for logistics can truly shine. Join a team that values precision, efficiency, and a human-centered approach to all aspects of work. We believe in fostering growth and providing the tools for success.
Job Description
Are you a highly organized and detail-oriented individual with a passion for seamless travel experiences? Career.zycto is seeking an exceptional Travel Coordinator to join our vibrant team in Wilmot, Summerside. In this pivotal role, you will be instrumental in managing and optimizing all travel arrangements for our staff and, occasionally, external stakeholders. We understand the importance of work-life balance, which is why this position offers flexible hours, allowing you to tailor your schedule to some extent while ensuring all travel needs are met with precision and efficiency. Your day-to-day will involve a diverse range of tasks, from booking flights and accommodations to coordinating ground transportation and managing travel budgets. You’ll be the go-to person for all travel-related queries, providing expert advice and support to ensure stress-free journeys for everyone. This role is not just transactional; it demands a proactive approach to identifying potential challenges and implementing solutions before they impact travel plans. Your keen eye for detail will be crucial in reviewing travel requests for completeness and accuracy, ensuring all necessary approvals are in place and that every trip aligns with company policy and budgetary constraints.
This isn’t just about booking; it’s about anticipating needs, problem-solving on the fly, and building strong relationships with travel vendors to secure the best possible rates and services. You will be responsible for developing and implementing travel policies, staying abreast of global travel regulations, and proactively identifying cost-saving opportunities without compromising quality. The ideal candidate will possess an innate ability to juggle multiple priorities, maintain meticulous records, and communicate effectively with individuals at all levels within our organization and with external partners. Furthermore, your ability to handle sensitive information with discretion and maintain a high level of confidentiality will be paramount. If you thrive in a fast-paced environment where your organizational skills are truly valued and you enjoy crafting perfect itineraries that contribute directly to the productivity and well-being of our team, then we encourage you to apply. Join Career.zycto and become an integral part of a team that empowers success through expertly managed travel, ensuring our professionals can focus on their core objectives without travel-related concerns.
Key Responsibilities
- Coordinate and book all domestic and international travel arrangements, including flights, hotels, car rentals, and ground transportation, for employees and clients.
- Manage and optimize travel itineraries, ensuring cost-effectiveness, comfort, and compliance with company travel policies.
- Act as the primary point of contact for all travel-related inquiries, providing timely and accurate information and support.
- Process travel expense reports, reconcile invoices, and maintain detailed records of all travel-related expenditures.
- Negotiate with airlines, hotels, and other travel vendors to secure preferential rates and services.
- Monitor and manage travel budgets, identifying opportunities for cost savings and efficiency improvements.
- Stay informed about current travel advisories, visa requirements, and global health and safety protocols to ensure traveler safety and compliance.
- Develop and update company travel policies and procedures, ensuring clear communication and adherence.
- Assist with travel insurance arrangements and provide support in case of travel emergencies or disruptions.
- Prepare comprehensive travel reports and analytics for management review.
Required Skills
- Minimum of 2 years of experience in a travel coordination or administrative role with travel responsibilities.
- Proficiency in using online travel booking systems and global distribution systems (GDS) such as Amadeus, Sabre, or Galileo (preferred).
- Exceptional organizational and time management skills, with the ability to manage multiple complex itineraries simultaneously.
- Strong communication and interpersonal skills, capable of interacting effectively with staff, clients, and vendors.
- Demonstrated ability to negotiate effectively and build strong vendor relationships.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
- Excellent problem-solving abilities and a proactive approach to anticipating travel needs.
Preferred Qualifications
- Diploma or certification in Tourism, Hospitality Management, or a related field.
- Experience with corporate travel management software.
- Knowledge of international travel regulations and visa application processes.
- Bilingualism (English and French) is considered an asset for serving diverse clientele.
- Prior experience working with flexible scheduling models.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Flexible working hours to promote work-life balance.
- Comprehensive health, dental, and vision insurance package.
- Paid time off and holiday benefits.
- Opportunities for professional development and career growth.
- Employee assistance program.
- Modern office environment located in a vibrant community.
- Team-building events and social gatherings.
How to Apply
Eager to embark on a career where your organizational talents create seamless travel experiences? Please click on the application link below to submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this Travel Coordinator position with Career.zycto. We look forward to reviewing your application!
