About Company
Imagine a workplace where your knack for building strong relationships and streamlining operations truly shines. At Career.zycto, we are a dynamic force in connecting talent with opportunity, always seeking to optimize our internal and external partnerships. For a Vendor Management Coordinator, this means a pivotal role in ensuring our supplier network is robust, efficient, and aligned with our strategic goals. We pride ourselves on a collaborative environment where innovation in procurement and vendor relations is not just encouraged, but celebrated, making us an ideal launchpad for your expertise.
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Job Description
Career.zycto is actively seeking a highly organized, analytical, and proactive Vendor Management Coordinator to enhance our team in Moritzberg, Hildesheim. This pivotal full-time, on-site role is integral to optimizing our procurement and supply chain functions, ensuring seamless operations and robust supplier relationships. As the central point of contact for our valued suppliers, you will be instrumental in upholding the highest standards of agreement adherence and performance, fostering long-term, mutually beneficial partnerships that drive our success.
Your core mission will encompass supporting the comprehensive vendor lifecycle. This includes the meticulous coordination of vendor onboarding, from initial documentation and rigorous contract review to precise system setup. You will be responsible for diligent performance monitoring against established Service Level Agreements (SLAs) and Key Performance Indicators (KPIs), proactively identifying deviations and initiating corrective actions to maintain operational excellence. The role also involves the critical task of maintaining accurate and up-to-date vendor records, contracts, and all pertinent documentation within our centralized management systems. Furthermore, you will actively contribute to the preparation and negotiation of new vendor contracts and service agreements, always seeking to align with Career.zycto’s strategic objectives and secure favorable terms.
This position transcends mere administrative support; it offers a unique opportunity to act as a strategic partner within Career.zycto. You will leverage your strong analytical skills to dissect vendor data, identify emerging trends, pinpoint opportunities for significant cost savings, and champion efficiency improvements across our entire vendor portfolio. Collaborating closely with diverse internal departments such as finance, operations, and legal, you will ensure that all vendor services and products not only meet but exceed our evolving business needs. If you possess an unwavering commitment to accuracy, thrive in a dynamic, fast-paced environment, and are passionate about cultivating strong vendor relationships, we warmly invite you to apply. Join a team where innovation, collaboration, and continuous improvement are at the heart of everything we do.
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Key Responsibilities
- Serve as the primary point of contact for vendor inquiries and relationship management.
- Coordinate the vendor onboarding process, including documentation, contract review, and system setup.
- Monitor vendor performance against agreed-upon SLAs and KPIs, initiating corrective actions where necessary.
- Maintain accurate vendor records, contracts, and relevant documentation in our centralized systems.
- Assist in the preparation and negotiation of vendor contracts and service agreements.
- Analyze vendor data to identify trends, opportunities for cost reduction, and efficiency improvements.
- Collaborate with internal stakeholders to define vendor requirements and ensure alignment with business objectives.
- Facilitate regular vendor review meetings to discuss performance, challenges, and future opportunities.
- Ensure compliance with company policies, procurement procedures, and relevant regulatory requirements.
- Support invoice reconciliation and payment processing in coordination with the finance department.
Required Skills
- Proven experience in vendor management, procurement, or supply chain roles.
- Strong understanding of contract lifecycle management and negotiation principles.
- Excellent communication, interpersonal, and negotiation skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Demonstrated ability to manage multiple priorities and projects simultaneously.
- High level of accuracy and attention to detail.
- Fluent in German and English (written and spoken).
- Analytical and problem-solving abilities.
Preferred Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
- Experience with procurement software or ERP systems (e.g., SAP Ariba, Oracle, Coupa).
- Certification in Procurement or Supply Chain Management (e.g., CPSM, CIPS).
- Knowledge of local and international procurement regulations.
- Previous experience working in a fast-paced, high-growth environment.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and career advancement.
- A collaborative and supportive work environment.
- Modern office facilities in Moritzberg, Hildesheim.
- Flexible working hours (core hours apply).
- Employee discount programs.
- Company-sponsored social events.
How to Apply
We are excited to hear from you! If you are a dedicated and experienced Vendor Management Coordinator ready to make an impact, please click the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.
