About Company
Virtually Sorted is a leading virtual assistant service based in Glasgow, dedicated to providing unparalleled administrative, executive, and business support to a diverse range of clients, from solopreneurs to small and medium-sized enterprises. We believe in empowering businesses to thrive by handling their essential back-office tasks, allowing them to focus on their core competencies and growth. Our team is comprised of highly skilled, proactive, and reliable professionals who are passionate about delivering exceptional service and building lasting relationships. At Virtually Sorted, we foster a culture of efficiency, innovation, and client success, leveraging the latest virtual tools and methodologies to ensure seamless operations. Join our dynamic team and become part of a company that values flexibility, professionalism, and measurable impact.
Job Description
Are you a highly organised, proactive, and experienced administrative professional seeking a flexible role that fits around your life, yet offers stimulating challenges and significant impact? Virtually Sorted is looking for a talented Virtual Admin Executive to join our growing remote team. This is an exciting opportunity for someone who excels in a fast-paced virtual environment and is passionate about providing executive-level support to a varied client base.
As a Virtual Admin Executive, you will be the backbone for multiple clients, providing comprehensive administrative support that enables them to streamline operations and achieve their business objectives. You’ll manage diverse tasks ranging from intricate diary management and sophisticated email correspondence to document preparation, research, and project coordination. Every day will bring new challenges and opportunities to utilise your expertise, making a tangible difference to our clients’ success.
We pride ourselves on our ability to integrate seamlessly with our clients’ teams, acting as a trusted extension of their operations. Your role will involve understanding unique client needs, anticipating requirements, and delivering solutions with meticulous attention to detail and unwavering professionalism. This isn’t just about ticking off tasks; it’s about providing strategic administrative partnership that drives efficiency and fosters growth.
This role demands a high degree of autonomy, excellent problem-solving abilities, and a proven track record in administrative support, preferably within a virtual or executive assistant capacity. If you thrive on variety, possess exceptional communication skills, and are proficient with modern digital tools, you will find this role incredibly rewarding. Join us and contribute your skills to a supportive, flexible, and forward-thinking company where your contributions are truly valued, and your professional development is encouraged. We’re looking for someone ready to hit the ground running and elevate our client support.
Key Responsibilities
- Provide high-level administrative support, including complex diary management, scheduling appointments, and coordinating meetings across various time zones.
- Manage and filter email inboxes, drafting responses, and ensuring timely communication on behalf of clients.
- Prepare, edit, and format professional documents, presentations, reports, and spreadsheets with accuracy and attention to detail.
- Conduct thorough online research and compile summaries to support client projects and decision-making.
- Organise and maintain digital filing systems, ensuring all documentation is easily accessible and secure.
- Assist with project coordination, tracking progress, and communicating updates to relevant stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for clients, building strong working relationships and understanding their evolving needs.
- Manage client databases and CRM systems, ensuring data accuracy and integrity.
- Support with basic bookkeeping tasks, expense tracking, and invoice processing as required.
- Proactively identify areas for improvement in client processes and suggest efficient solutions.
Required Skills
- Minimum of 3 years of administrative or executive assistant experience.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Superior written and verbal communication skills, with an impeccable command of English grammar and spelling.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Demonstrated ability to work autonomously and manage multiple priorities in a remote setting.
- Strong problem-solving abilities and a proactive, solutions-oriented approach.
- High level of integrity, discretion, and confidentiality.
- Reliable internet connection, suitable home office setup, and tech-savviness.
Preferred Qualifications
- Previous experience as a Virtual Assistant or supporting multiple clients concurrently.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com).
- Experience with CRM systems (e.g., HubSpot, Salesforce).
- Relevant certifications in administrative support or business management.
- A track record of identifying process efficiencies and implementing improvements.
Perks & Benefits
- Competitive hourly rate with flexible working hours to promote work-life balance.
- Fully remote position, allowing you to work from anywhere in the UK.
- Opportunity to work with a diverse portfolio of clients and industries, expanding your experience.
- A supportive and collaborative team environment.
- Opportunities for professional development and continuous learning.
- Autonomy and responsibility in your role, with the chance to make a real impact.
- Access to a network of experienced virtual professionals.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We encourage you to submit your detailed CV and a cover letter outlining your relevant experience, why you are interested in a virtual role, and how your skills align with the requirements of a Virtual Admin Executive at Virtually Sorted. We look forward to reviewing your application and potentially welcoming you to our team!