About Company
Brakpan Accountants (Pty) Ltd. is a well-established and growing accounting and financial advisory firm based in the vibrant community of Brakpan, Gauteng. We are dedicated to providing comprehensive and personalized financial solutions to individuals and businesses, helping them navigate complex financial landscapes and achieve their goals. Our client-centric approach and commitment to excellence have fostered strong, lasting relationships within the local business community. We believe in empowering our team members with the tools and support they need to thrive, even in a remote setting. As we continue to expand our services and client base, we are seeking a highly organized and proactive Virtual Assistant to seamlessly integrate into our operations and contribute to our ongoing success. We value efficiency, integrity, and a proactive mindset, ensuring our clients always receive top-tier service.
Job Description
Are you a highly organized, detail-oriented professional with a passion for administrative excellence and the flexibility to work from home? Brakpan Accountants (Pty) Ltd. is seeking a dedicated and proactive Full-Time Virtual Assistant to provide crucial remote office support. In this vital role, you will be the backbone of our administrative operations, ensuring smooth day-to-day functioning and allowing our financial experts to focus on what they do best: serving our clients. This is an exciting opportunity for someone who thrives in an autonomous environment, possesses exceptional communication skills, and is adept at managing multiple tasks with precision and efficiency. You will be responsible for a wide array of administrative and organizational tasks, acting as a crucial point of contact and support for both our team and our valued clients. We are looking for an individual who is not just looking for a job, but a chance to become an integral part of a supportive team, contributing meaningfully to our firm’s productivity and client satisfaction from a remote setting. Your ability to maintain confidentiality, exercise discretion, and manage your time effectively will be paramount to your success in this role, helping us uphold the high standards our clients expect. Join us and help shape the future of our administrative support!
Key Responsibilities
- Manage and maintain executive calendars, scheduling appointments and meetings efficiently.
- Handle incoming and outgoing communications, including professional email correspondence and phone calls.
- Prepare, edit, and format documents, reports, presentations, and spreadsheets with high accuracy.
- Perform data entry and maintain accurate records in various databases and systems.
- Assist with client relationship management by scheduling follow-ups and preparing client-specific documentation.
- Organize and manage digital files and documents, ensuring easy accessibility and proper version control.
- Research and compile information as needed to support various projects and initiatives.
- Handle basic bookkeeping support tasks, such as expense tracking and invoice preparation.
- Provide technical support for remote meeting platforms and general office software.
- Proactively identify and address administrative needs to enhance operational efficiency.
Required Skills
- Minimum of 3 years of proven experience as a Virtual Assistant, Administrative Assistant, or similar remote support role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time management abilities, with a keen eye for detail.
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines without direct supervision.
- Reliable high-speed internet connection and a dedicated, professional home office setup.
- Discretion and experience handling confidential information with utmost integrity.
- Strong problem-solving skills and a proactive approach to challenges.
Preferred Qualifications
- Relevant certification in Virtual Assistance or Office Administration.
- Experience with CRM software (e.g., HubSpot, Salesforce) or practice management systems.
- Familiarity with basic accounting software (e.g., Xero, QuickBooks) is a plus.
- Previous experience working remotely in an accounting, finance, or professional services environment.
Perks & Benefits
- Competitive salary package commensurate with experience.
- The flexibility and convenience of a fully remote work environment.
- Opportunity for professional development and continuous learning.
- Be part of a supportive and collaborative team culture.
- Direct impact on the firm's operational efficiency and client satisfaction.
How to Apply
If you are a highly motivated and experienced Virtual Assistant eager to join a dynamic team, we encourage you to apply. Please submit your detailed resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this remote role. Click on the link below to apply for the job.