About Company
Seeking a dynamic remote opportunity where your organizational prowess truly shines? Career.zycto is a pioneering force in connecting top-tier talent with innovative companies, specializing in creating impactful virtual teams. We champion flexibility, efficiency, and professional development, ensuring our team members thrive in a supportive, outcome-driven environment. For a Virtual Executive Assistant, this means unparalleled autonomy to manage diverse tasks and significantly contribute to client success, all while maintaining a healthy work-life balance from your home office. Join us and redefine what’s possible in professional support.
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Job Description
Are you an exceptionally organized, proactive, and tech-savvy professional eager to leverage your executive support skills in a dynamic remote setting? Career.zycto is seeking a highly skilled Virtual Executive Assistant to provide unparalleled administrative and strategic support to our diverse clientele. This full-time remote opportunity is perfect for an individual who thrives on efficiency, attention to detail, and excels in managing complex schedules and projects with minimal supervision.
As a key member of our virtual team, you will be instrumental in ensuring the smooth operation of daily business activities for various executives and senior leaders across different industries. Your day will be diverse, encompassing everything from intricate calendar management and comprehensive travel planning to meticulous document preparation and proactive project coordination. We value individuals who can anticipate needs, solve problems creatively, and maintain the highest level of professionalism and confidentiality in all interactions.
This role offers the flexibility of remote work, allowing you to maintain a healthy work-life balance while contributing significantly to client success from your home office in Bedford, Halifax. At Career.zycto, we foster a supportive and collaborative virtual environment where your contributions are recognized and valued. We are committed to providing you with the tools and resources necessary to excel in a remote capacity, including access to cutting-edge software and continuous professional development opportunities.
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This is more than just an administrative role; it’s an opportunity to become a strategic partner to leaders who rely on your precision and judgment. You will handle sensitive information with utmost discretion, manage complex schedules across time zones, and often be the first point of contact for critical communications. We’re looking for someone who doesn’t just react but proactively identifies potential issues and proposes solutions, someone who is a master of organization and a champion of efficiency. If you are eager to contribute your expertise to a company that values innovation, flexibility, and tangible results, and you thrive in an autonomous yet connected remote setting, then Career.zycto is the place for you to make a significant impact. Join Career.zycto and become an indispensable asset, helping our clients achieve their strategic objectives while advancing your own career in a flexible and forward-thinking organization. We are looking for someone who can seamlessly integrate into various client workflows, demonstrating adaptability and a keen understanding of diverse business needs. Your ability to communicate effectively, prioritize tasks under pressure, and maintain a calm demeanor will be paramount to your success and the success of our clients.
Key Responsibilities
- Manage complex calendars, scheduling appointments and meetings across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including itineraries and bookings.
- Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately.
- Organize and maintain digital files and records with meticulous attention to detail.
- Assist with project management tasks, tracking deadlines and deliverables.
- Conduct research and compile data to support executive decision-making.
- Facilitate virtual meetings, including setting up technology, preparing agendas, and distributing minutes.
- Handle confidential information with the highest level of discretion and integrity.
- Proactively identify and address potential administrative challenges and propose solutions.
Required Skills
- Minimum of 4 years of proven experience as an Executive Assistant, Virtual Assistant, or similar role.
- Exceptional written and verbal communication skills in English.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time management skills with the ability to multitask effectively.
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
- High level of discretion, professionalism, and integrity.
- Tech-savvy with experience using virtual communication and project management tools (e.g., Zoom, Slack, Asana).
- Proactive problem-solver with a keen eye for detail and strong initiative.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience supporting multiple executives or clients concurrently.
- Familiarity with CRM systems (e.g., Salesforce) or other industry-specific software.
- Certifications in administrative support or virtual assistance.
- Experience working with international clients or diverse industries.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Flexible full-time remote work schedule.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative virtual team environment.
- Paid time off and holidays.
- Technology stipend for home office setup and maintenance.
- Access to a network of industry-leading professionals.
How to Apply
Ready to embark on a fulfilling remote career journey? Please click on the application link below to submit your resume and a cover letter detailing your experience as a Virtual Executive Assistant and why you are a perfect fit for a remote role with Career.zycto. We look forward to reviewing your application!
